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| Email Solutions |
Emails have now become the preferred mode of communication for
personal and business needs. It is imperative to learn a few tips to polish
them and give them a professional make over. The tips given here will make your
business emails clear, polite and
friendly. Looking at the emails from the standpoint of the recipient will
enable you to view it critically. Would you like to receive these emails, is
what you need to ask yourself.
Start with your name. The “from” field should display your name
along with your email address. Very often, people have it set in a way that
shows only the email address. Make sure the name displayed is your full name
and not just your first name.
A common first name that is displayed is not easily identifiable
to the receiver. Never ever use a nickname when sending an email especially
when it is a business mail. Weird names are fine among friends but if you want
to be taken seriously, you must project the right image.
Keep the formatting simple and businesslike. No matter how much
care you take with the formatting what arrives in the receiver’s inbox is what
matters. Make the username found formal and professional. If you use something
frivolous, keep it only for use among friends. If you run a site make sure you
send mails and receive them from that site. You can also get customized
versions of mail services for free.
For
those who have to send large numbers of very similar emails using a template
will make sense. A template will have most of the fields pre-filled and it’s
just the message that you will need to actually write and that too if it’s a
different one. Having a template is a way of making fewer mistakes because you
write fewer details. Templates
ensure faster replies as sending these emails are less of drudgery.
If the
email services you use have an “undo send” feature, consider getting it as it
will help you pull back a mail after you have hit the “send” button. Though there
are proof reading services, sometimes typos slip by which becomes clear after
the mail has been sent. If you are one of those who forget the attachment even
though you mention it in the letter, get yourself a tool that alerts you.
Make sure
your email that is about professional matters is sent out only during office
hours. Even if you are a night owl, you can’t send a mail at 2 am. If you do
send a lot of bizmails its worth
getting a digital signature. Make sure you sift through your inbox regularly
without letting it get on top of you.
If you do
the advertising for your business through emails, you may want to consider email hosting. Custom made emails are
the buzzword now. It is possible to get a larger customer base when you
consider outsourcing the emails. Email servers control email traffic and they are in charge of delivering and
receiving emails.
