Why you should get business email hosting for your business

Email Hosting Services

The best way of creating a favorable impression on any business client is by making use of business email hosting. Usage of formal business emails with the appropriate language makes sure that communication is kept professional. A certain level of professionalism is necessary to convey the serious intentions of any business. At the same time, business email addresses also impart a degree of personalisation to ensure effective communication.

Small businesses may initially start off by making use of free online addresses such as Gmail, but owners of these companies would soon realize that using personal domain name would impart a distinct identity. Access to business emails can be obtained through online mail clients such as Eudoramail, Outlook and Outlook Express. Some email server hosting companies also provide their own mail clients, with a promise of filtering of spam. In addition, email clients can also be synchronized across multiple devices such as smartphones and tablets, so that important information can be accessed even while on the move.

Steps to consider while selecting new email services

Before selecting a particular email server hosting company, it is important to evaluate what is really required for the business, based upon current system analytics and usage statistics. Parameters such as size of attachments, space for inbox storage and others need to be known. As an example, if separate calendar applications, address book programs and task management systems are being used at present, it may be possible to choose a mail client that integrates all three.

Apart from physically moving data stored in emails, there could be other systems and processes that also may be affected by migration to business email hosting. If there are major steps to be taken for redirection of auto replies, installation of new system status messages and conflicts with interdependent systems, such as Customer Relationship Management (CRM) must be undertaken in time.

Training on new email services must not be ignored

One cannot assume that users will be able to understand everything without training. Classroom-based training or handouts would be necessary for acquainting employees with the new system. Migration may not be the best idea while in the midst of a big marketing campaign, for example. It should be mentioned here that no matter what a business email hosting company, no service provider can provide 100 per cent uptime. But providing uptime close to 100 per cent would be encouraging for a business.

Why Should Never Use FREE Email Addresses for your online business

Email Hosting Service

There are many reasons due to which it is advisable not to use free email accounts for business communication in a company. For one, free email services from providers such as Gmail and Yahoo present an unprofessional attitude towards business, which could be very harmful for small companies that are looking to create a reputation in the market.

The importance of business email hosting perceptions
Perceptions play crucial role in gaining the confidence of clients and potential customers. These perceptions also play an important role in facilitating the final consumer purchase decision. Customers may perceive one's products and services to be cheap and unreliable, if these are being marketed through personal email addresses. The company would be seen as one which does not value its clients enough, which will be very harmful for small and medium sized businesses at the end of the day.

Apart from the above reasons, when emails are sent through personal addresses, they may land up in the spam box, since they are often sent in bulk. This would result in potential customers never opening these emails at all. In fact, spam blockers would delete these messages over a period of time. No knowledge is provided about the administration of email services at the back-end. One can also not know what possible restrictions may be imposed in the future, which would result in a loss of business.

If a company already has a website but still uses personal email addresses, this would be inappropriate, since most web hosting companies provide several free email accounts. For the purpose of internal communication, webmail hosting may also have been provided. If the answer to this is in the negative, efforts must be made to contact the necessary web hosting provider. They could help in setting up email services on an existing domain name. A suitable business email hosting plan can be selected for future communication.

Commonly used email services
Most of the internet users send email in a combination of these ways: with a free webmail hosting address, free account provided by the Internet Service Provider (ISP), all these methods have advantages as well as disadvantages. Using the help of the ISP literally binds an individual with the provider, as they do not allow switching to a different service without payment of exorbitant charges.

In the competitive world of business today, loss of a client due to non-use of business email hosting may have a spiraling effect on the whole company. Due to this, companies must make use of business email services to reflect a professional attitude. However, this common sense does not always prevail and some companies still end to use generalized email addresses, showcasing an amateurish attitude towards business.

Article Source: http://www.articlesbase.com/email-articles/why-should-never-use-free-email-addresses-for-your-online-business-6560504.html

What is corporate email solution and its benefits for business?

Business Emails

Email solutions are provided by web hosting service providers for businesses. Corporate email solutions are nothing but email hosting services that manage and run emails on servers like web hosting runs a website on servers. In corporate email solutions service is provided on the domain name of that corporate house. The email hosting service offered by web hosting service providers mainly administer POP3 emails and protect from viruses and spam. Corporate email solutions are mostly availed by all huge corporate houses and they generally prefer dedicated email hosting as they have different departments and the number of emails are high. Moreover, it is a big advantage for a company to have an email account in their own domain name because it helps in building trust as well as provides authenticity to their existence as a company.

Benefits of Corporate email solutions

With the increasing use of Internet, the use of electronic mail service has increased and even companies today use this facility. Although there are several companies offering email services for free like Gmail, Yahoo and Hotmail. However, for a business sending emails using free service might not always be safe and moreover, the trust building factor is lost. But by availing email hosting service, the authenticity of the business can be maintained and trust building in ensured. Furthermore, the corporate email solutions provided by other companies make the whole process of sending and receiving emails a safe one. This also helps in increasing the efficiency and reduces the dependency. Another benefit of corporate email solutions for business is that it protects the domain of the company website from the attack of the spammers by filtering the emails. In addition, it also creates a shield against viruses that are sent via emails. Another benefit of email hosting is that it provides ample storage space; the systems are not overloaded and also reduces the risk of viruses from affecting the working of the computer.

Essential Facets of business email hosting

Owing to the increasing demand of email hosting, multitude of companies have mushroomed in recent times offering business email hosting. However, it is important to be cautious before choosing an email hosting service provider for a business. Some of the essential features of business email hosting that need to be considered include:

1. Protection from unsecured networks and spammers: It should provide HTTPS connections for unsecured networks and offer proper solution against spammers and protect the domain from their attack.
2. Data storage and file storage space: It should provide sufficient data and file storage space as huge corporate houses convert mailboxes into their own corporate cloud to send files and data of any size to their clients and associates.
3. Mailbox Migration: It should provide the facility of mailbox migration. This means that they should facilitate switching the mailbox from Gmail, Yahoo, etc. to their server with the domain name of the website.

These are some of the essential features that needs to be considered while hiring a company that offers corporate email solutions for business. However, there are other features that also need to be considered. 

Features you should check before choosing an email hosting plan

Business Email Hosting

For any business owning a website, it is mandatory to have a reliable email service to interact with the online customers and boost their Internet presence. In such scenario, it is recommended to employ services of a reliable email service provider. When it comes to selecting an email hosting service provider, a company has to judge its options very carefully. There are number of email server hosting service providers in the market, both paid and free. However, one needs to take into consideration their requirements, features they need and compatibility with operating system. Security is also of a paramount importance as no business set up would want their interaction with customer to be leaked.

Things to remember for a suitable email server hosting service

There are some pointers to be kept in mind before zeroing down upon an email hosting service provider. The first and most important is the security level. A good email service should go the whole yard to prevent and restrict spam on the website. It is usually ideal to go for paid email service provider as they offer the best security measures for eliminating all kind of harmful viruses and spyware, in order to prevent compromising of sensitive information.

Next up is the speed of the email server hosting as a fast server will only help in a speedy interaction with clients and customers. It is very important to select an email hosting service provider that offers a swift server for the betterment of the business set up. Last but not the least is the reliability of the email service provider. It is critical to have a trusted and known email hosting service provider if the email service is intended to send and receive important documents, invoices, payment information and product information. It is necessary to have a secure email server hosting to ensure a healthy and fulfilling business relationship with clients. Since most online companies depend on email services to complete deals and transactions, it is crucial to have a server that does not give up on them when it is most needed.

Thus, it is mandatory for an online business to have a secure, fast and reliable email server at their disposal. It not only helps in smooth and steady communications with clients and customers but also helps in staying ahead in the race. There are a number of email hosts in the market; one must choose one out of these wisely by considering their requirements and priority.

Benefits of Webmail Hosting For Small Businesses

Smart webmail hosting is a key to success for small business owners. The order in which mails are organised on the server and then displayed in the web client is important for any company. In addition, there are many spam mails that also get transferred via online networks. Effective filters would ensure that right mails are being sent to the spam box, so that an important email is never missed.

Companies that provide email hosting services often give several email addresses and acquiring an appropriate address for one’s businesses is important. Some offer a variety of addresses based on the allotted domain name, while others give limited email addresses, depending on the domain. In such cases, the management of a company needs to be clear about the number of addresses that would be required. Experts believe that individuals’ own domain name over a third party name would look much more professional, while sending out emails. Several reputed email solutions come with spam blocking tools, which help in eliminating unwanted mails. However, criteria for blocking need to be clearly specified so that necessary business communication is not blocked by mistake.

Importance of mail storage space

Companies need to plan appropriately in order to have appropriate storage space for emails and other files on their systems. First, it needs to be decided whether mails have to be downloaded to individual machines or files are to be stored on a local server. Many clients use a combination of both systems. For example, page designers have to incorporate several elements of design while creating a magazine or a newspaper, for which it would be easier if mailed articles and other graphics can be stored directly on local machines. As a backup, data could be stored on the server. But if only text emails are to be handled, email hosting companies would not need to provide much space. In addition, based on the nature of job, data transfer limits should be allocated so that the server is not unnecessarily pressurized.

Web and Email hosting as per a combined package

By combining the host of webmail hosting and email solutions, a number of benefits can be obtained. Less time and money will be spent in purchasing a combined package, which would be important for a business. Hosting through a single space would mean that it is easier to keep the track of data. While configuring a company’s websites, getting it done through the domain and email service provider becomes simpler.

For the purpose of storage of mails even without online access, it is best to have a synchronized web client. Software such as Microsoft Outlook download mails from multiple web servers to one single location and old mails can be accessed even if there is no web access.

What features to look for in email solutions for small business

Email Hosting Services

A smart and efficient email hosting solutions are essentially one of the most significant modes of communication for any small or medium sized businesses. In the 21st century, information exchange through an email is one of the most widespread forms of communication, with footprints in arguably all domains of information technology, retail and finance sectors. Hence, establishing a cheap, easy to use, reliable and quick email hosting service is nothing but the need of an hour for any small sized enterprise. Maintaining a hosted business emailing system has its perks and benefits, which explains its surging popularity across the globe.

Introduction to email hosting solutions
A great deal of research should be done for creating the basic structure of dedicated email servers, for which the needs and requirements must be carefully analysed. There are a number of email hosting service providers operating in the market, which sometimes put customers in a state of fix for choosing the perfect and pocket friendly option. Hence, it is advisable to get a price quote from different email hosting solution providers, so as to make an intelligent comparison between them.

Check list for online email solutions
The small sided businesses must carefully evaluate the offered email solutions package and make sure that any frivolous or unnecessary paid services are not the part of deal. At present, the email hosting services are gaining popularity, owing to the much fawned upon highly secure and easy to use POP and IMAP access that they provide as additional features. These types of hosting solutions offer POP and IMAP services for internal emailing needs within a secure network (usually an organisation's privately owned intranet). Special dedicated email servers take control of both internal and external online communications. Further, the data traffic is usually transferred over a secure encrypted mode, which ensures that any sensitive or highly confidential information is not accessible to the unwanted users and remains available to just the target clientele and server.

One must make sure that a dedicated online email hosting service offers inbuilt protection from spamming and viruses, besides making sure that any unwanted user cannot gain access in the system. Spamming and virus attacks are some of the several problems in email communication at the moment, which underlines the fact that its protection is indispensable. A network support technician can configure the email servers so as to filter out any unwanted spam and viruses from the network and only genuine mails enter the user's inbox. Further, one must make sure that the data storage offered in the email hosting package should be as per the requirement, since both insufficient and excess space will not be cost effective, especially in the case of small businesses.

Article Source: http://www.articlesbase.com/internet-articles/what-features-to-look-for-in-email-solutions-for-small-business-6479426.html

How webmail hosting can prove to be helpful for business enterprises

Webmail Hosting

Individuals working in small and mid size enterprises extensively require sending/receiving emails and sharing tasks/contacts/calendars on webmail hosting or hosted exchange servers. However, there is much difference between webmail and hosted exchange, and it depends on the business activity of individuals for which way to go.

Generally, several businesses do not have the time and bandwidth to maintain the in-house infrastructure for email server. Other key factor is the high cost demanded by the process, which has made webmail email services quite popular these days. Availing webmail, email hosting from a service provider does not require physical in-house servers, which reduces the cost of operations. With the usage of hosting services, individuals get a piece of mind that their email systems are secure, safe and backed up, in case of any failure. These services also ensure high credibility and reliability with a 24x7 support.

Webmail hosting happens to be an economical version of hosting business emails. However, it is quite pivotal that an individual gets a good email service provider, which is not just cheap, but also the best in the field. In order to find an efficient service provider, users can look on to the internet and find some of the reliable organisations. A web hosting service provider should be carefully selected after evaluating its customer service support infrastructure, along with the bandwidth and disk space they claim to offer. However, finding a reliable vendor who renders such services at competitive prices in the industry can be little difficult, owing to a large number of spammers. Generally, service providers offer several goodies and freebies, like sharing of contacts, calendars and massive storage space, among others, to lure customers.

Carving a good reputation is extremely beneficial for any business, which results to its expansion in the long run. Experts believe that if someone wants to take his business to new heights, a good status can be engraved with the usage of webmail hosting services. Basically, webmail is used to access the emails from a browser via an internet connection. Several businesses require a medium through which it can connect their employees at all times, for which such services come as a cost effective solution. Experts believe that conventional email receivers like Outlook cannot be relied upon as it does not offer multiple device synchronisations, which is required by several people.

Individuals looking for an email hosting service provider must take in concern that the service has a 24x7 support, along with telephone and chat features. It must be noted that not all the service providers have a solid interface for webmail. Therefore, before going for a service provider, one must check his ratings and review comments for its offered services.

Benefits of Cloud Based Email Archival Solutions?

Email Archiving

Cloud based email archiving services enable a business to accumulate, store and monitor the data, which has been exchanged by users. It was earlier believed to be a concern for the top notch industry players, however lately it has been adopted by almost every organisation in the world. An effective archiving service offers several advantages to a company in order to secure its important information and intellectual property.

Email archival solutions significantly reduce the investment, time employed and employee bandwidth, which are all required to fulfill the industry demands. In order to meet the legal requirements, these services also help companies to implement the corporate email policies. Besides, as the volume of emails increases exponentially, this service ensures that the communication is safe in case of system dropout. Mail archiving provides inbuilt business continuity, which ensures that the operations of a business do not get affected if the mail server fails.

Another key USP of email archiving is that it helps in simplifying the mailbox management and reduces the cost of storage. It also allows the IT team of a company to eliminate the NSF/PST files. This service brings down the burden on servers by creating backups and restores more effective. It also significantly enhances the overall performance of the server. The cloud based archiving solutions take care of several business needs, which are required for hassle free operations.

The service providers of such solutions charge nominal rates by offering several schemes, enabling individuals to select a one depending on their requirement. Email archival solutions also do not demand any expense on the purchase of software and hardware. Owing to this completely managed service, the IT staff of any company can concentrate on other important objectives of the business, instead of maintaining the systems requirements to run this process.

These solutions does not matter the field in which the business has been running or the number of employees operating the process. Rather industry experts believe that if a company is not executing these services, it is at a risk of countering severe legal sanctions or massive e-discovery costs and losing the important data or running low on storage space. With the help of offering a searchable, secure and centralized repository for email, an archive service can look for a complete range of legal, storage and business challenges.

Nowadays, availing email hosting services has tuned out to be a key requirement for any enterprise, if its operations are mainly managed by the emails. Availing such services assist individuals to deliver quick replies to their clients’ emails that somehow lays a positive impact on the efficiency of a business. But, selecting a suitable service provider can be little tricky as a large number of options are available in the market and it depends on the user, which among those suit his requirements best.

Why go for web based email, when you have business email solutions available?

Business Emails

Both free web based email services and business email solutions have advantages and disadvantages in their own way. The major difference between the two services is security and privacy. While web based services offer little privacy to the users, business email hosting offers adequate security and privacy of the users. Webmail can be accessed through a web browser and are offered free. Some of the examples of webmail include Gmail, Yahoo Mail and Hotmail. While, business email solutions come at an affordable price and are offered by various service providers. Free webmail is ideal for individuals while business email solutions are ideal for businesses.

Business emails are an extension of a selected domain name. A business email asserts the web presence of a business. This is important for enterprises who want to display a professional image using a business email. Hosting services always provide a web-based interface for checking emails. Some professionals use free addresses through the Internet. The biggest disadvantage is the availability of a username that includes both first and last names. Using free email also detracts a business from its edge while reducing the image of the business. It is advisable for businesses to opt for business email solutions instead of free webmail.

Free web based email services have presented certain difficulties over the years. Most of the popular webmail services use targeting advertisements and online-spam filters. This has raised security issues and concerns over deletion of emails from a client's server once an email has been sent. Unlike free webmail, business emails use a client based filter offering protection to emails stored in a client's server. Business email solutions offer an easy-to-use and powerful mail interface, complete business communication solutions, and efficient customer service. Further, clients trust a business email in terms of response time and relationship maintenance.

Business websites make themselves known and allow consumers to access their sites through the Internet. In addition, business websites allow search engine optimization for extensive coverage. This feature is limited in free web based email services. Both individual and multiple search engine advertising is possible with business email solutions. Search engines popularize websites based on their ranking and client usage. A free webmail may offer some popularity to a website but a business webmail offers more popularity based on the number of hits a website receives within a given time. The one main advantage of webmail is that it allows sending and receiving emails from anywhere.

Business email hosting is a business process management that focuses on the flow of business. Unlike free webmail, business webmail offers reliable and efficient services for businesses. With a business webmail, clients can send and receive email, access advanced email tools, and sync with outlook and be connected to the Internet 24/7. Free webmail aids in fast and easy communication with limited email service, simplifies tools, faster search, helpful interface and instant messaging.
Whether to opt for free webmail services or business email services depends on the business. Analyzing the benefits of the two services will aid in making a good decision.

Article Source: http://www.articlesbase.com/email-articles/why-go-for-web-based-email-when-you-have-business-email-solutions-available-6405069.html

Why it is important to have dedicated email solutions?

Dedicated Mail Server

Today, email has become a common communications tool and hence there has been a growing interest in email and its related services. A dedicated email hosting service runs email servers through the Internet. Email has now become a standard offering in today’s IT industry. Most dedicated email solutions service providers offer advanced email solutions on customized dedicated email platforms. Dedicated mailing aids in maintaining and managing email solutions of a business firm. Selecting the best dedicated mail server solely depends on an individual or an enterprise's email requirements. Dedicated mailing has various many advantages among which a few are mentioned below.

The features of dedicated mailing solutions are:

1. Faster Delivery: Mail delivery is faster when using a dedicated server. Since it is dedicated, only one user will be able to access it. Thus, a user does not need to wait to send newsletters and emails.
2. Security: A dedicated server offers multi-level security and allows users to control certain aspect of its security policies.

• If a user desires to separate his or her data from other users, then a dedicated mail solution serves the best.

3. Customization: A dedicated server allows a user to customize policies and settings such as infrastructure security, mailbox size, email filtering rules, message size limit and back up.
4. Disaster Recovery: A dedicated mail server serves best when a user requires customizing his or her email with respect to Recover Point Objective and Recovery Time Objective.
5. Server-Side Applications: A dedicated email infrastructure is required for integration with server-side applications.

• Deep level access to the system can be attained using a dedicated server.

6. Room for Growth: In a dedicated server, system can be configured based on the current and future requirements. Further, a dedicated system can maintain am email environment that scales very rapidly.
7. Web Traffic: If a website faces severe amount of email traffic from various companies and marketing websites, Simple Mail Transfer Protocol (SMTP) can be set using a dedicated server.
8. Features: The other common advantages of email hosting are:

• Anti- virus and anti-spam features
• 24/7 customer support
• Firewall integration and management 
• Regular monitoring of the mail server
• Configuration backup implementation and management
• Mail attachments of any size can be sent and received 
• Authenticated multiple domains
• Database management with high speed Internet connectivity
• Unlimited data archiving
• Administrative capability for server

Dedicated email solutions service providers offer fully managed and secure dedicated servers for users. A user is not required to share his or her resources with others giving flexibility. Emails are delivered faster and on target. With dedicated email servers communication is easy and the Inbox is maximized for delivery and users can send around millions of addresses at a time.

A dedicated server is an ideal solution for IT enterprises that want high performance email server with the capacity to host thousands of email accounts with adequate disk storage thus securing mails of users and allowing them to access server from any location.

What features you should look for in an email hosting solution?

Like many business criteria’s, making a decision on which email hosting company to select could prove tough. With many web hosting companies offering unlimited resources and maximum uptime, it becomes difficult for enterprises make a proper decision. Most reputable email server hosting programs offer service guarantees that give the hosting firm incentive to keep their servers running all time. With a lot of competition out there for hosting businesses it is important to make a wise decision before opting for one. The following article highlights the important areas in evaluating a good web host.

The key features in identifying a web host are:

1. Uptime: A reliable email solutions provider will have an uptime of over 99.5 percent.

• It is advisable to select a host that offers a refund or a discount in an event if their services below percentage.

2. Price: Pricing is the key aspect when selecting web hosting provider.

• Jumping on the cheapest offer should be avoided.
• Quality hardware and non-outsources support cost quite a bit and a hosting company offering services at cheaper price will most likely not include the two above mentioned features.  

3. Bandwidth: A good email hosting services provider offers unlimited bandwidth. Hosting companies should be able to provide clients with speed validation and performance claims.

4. Technical Support: Technical support is generally provided 24/7. Just like the connectivity speed, response speed should also be equally competent.

The different kinds of technical support offered by a hosting company include email, chat and toll-free phone.

5.     Database Support: Businesses should be sure about the type of database they are comfortable with. Most hosting companies offer MySQL, SQL server, and Oracle.

6.     Stability: Stability is a key factor in a reliable email server hosting service provider.

• A business should ensure that the host will stick around for many years.
• Selecting a host that has done better business in the past would prove a reliable choice.
• Business should work with the hosting company directly and not through a reseller.
• Check for the track record and level of service of the host before opting one.

7.     Control Panel: A good host will allow a business to manage the different  aspects of its web account.

• A business will be able to add, delete and manage its email address and change passwords. 
• A hosting company will ensure proper maintenance of the email accounts of clients.

8.     Number of Domains and Subdomains: Organizations may require two or even three domains for various purposes. Before opting for a web host, ensure that the host accommodates more domains.

9.     Add-ons: Most email solutions provider offers additional features to show them more attractive. Some of the additional features include:

• Multiple data centers
• Energy saving practices
• Free domain privacy
• Regular data backups to name a few

10.   Scalability: A good hosting company should draw adequate traffic to a business site.
As businesses eye their own growth, the above mentioned factors will help in deciding a suitable web host.

How is email archival solution beneficial for my business?

Email Solutions

Over the past decade, electronic mail or email has become an inevitable part of the business workflow. Everything of an enterprise’s business survives somewhere in the email. The growth of email has raised concerns pertaining to security and storage of data and further, businesses are under obligation to maintain email records for years together. Today, a large number of business organizations are opting for email archival solutions to address issues such as legal and storage management issues. More businesses are now using archiving for disaster recovery and for monitoring employee communication. The following article explores the benefits archival email hosting and why it is important for organizations.

Benefits of Archiving Email:
There are many reasons to why an enterprise archives email messages. The reason could range from regulatory compliance to business benefits, from litigation support to knowledge management.

Compliance: The major drivers behind the increasing demand for email archiving are the various state and federal regulations.

• Some of the regulatory acts include the Sarbanes-Oxley Act (SOX), Financial Industry Regulatory Authority (FINRA), Gramm-Leach Bliley Act (GLBA), and Freedom of Information Act (FOIA).
• Today, more than 10,000 regulations exist in the world.
• Businesses are compelled to retain their email records like any other corporate records.
• Failing to keep with the regulations, a business could face severe penalties including enormous fines or even criminal charges.
• For example, in 2006, Morgan Stanley, a leading global financial services provider, was fined $15 million for failing to produce emails to the Securities and Exchange Commission and for misleading the SEC investigators.
• With a regulated archiving system in place, emails can be checked for compliance and retained for a long time based on the email content.
• These regulations reduce the risk of exchanging inappropriate content.

Litigation: Litigation process involves data retrieval for issues such as human resource concerns, regulatory compliance, and client correspondence validation to name a few.

• An enterprise that fails to submit the requested information can be found guilty of spoiling data.
• According to a recent data, nearly 66 percent of IT companies have referred email archives to support their firms in legal cases.
• In addition, 63 percent of IT companies have been ordered to produce employee emails by a regulatory body.
• Storage and Optimization: Email archiving provides an effective and permanent solution to email messages while clearing up resources on important servers.

Backup and Disaster Recovery: Loss in large volumes of emails is a business disaster. To protect against severe loss of email, email archival solutions enable enterprises to restore their email systems.

Storage Management: Storage management has always been a major issue with organizations.

• Corporate email traffic doubled between 2005 and 2009, messages increased from 65 billion to 120 billion.
• An archiving system automatically offloads data and improves server efficiency.

Knowledge Management: Vital content of an employee is maintained even when the employee leaves the firm.

Email hosting solutions have become the best record keeping format for electronic communication which organizations now find invaluable.

Mobile Email Will Overtake Webmail And Desktop Email

Webmail Hosting

Studies indicate that mobile email will overtake webmail and desktop email by June 2012. As compared to webmail clients and the desktop computer, it is indicated that mobile devices will be used extensively for reading emails. A lot of people are also are already making extensive use of ipads to view emails.

This is due to the surge in usage of mobile devices. The number of people using the Smartphone has tripled. It has been found that an approximate 87% of people use their mobiles daily to check emails. This is just an indication for email providers, manufacturers of mobile phones, the Smartphone and ipads that the brands created by them should be optimized well for viewing emails on mobiles.

Optimizing Mobile Presence
In fact the web presence of the mobile should be optimized extensively as stated by the experts. Optimization of websites will help greatly to view the websites with great ease on mobile devices and it is commonplace understanding that if this does not happen they will not want to visit the website!

The operating systems for mobiles and the browsers unfortunately prove to be detrimental for the brands to make any kind of investments right away. It becomes essential for the brands to maintain cognizant attitude about rendering effective webmail hosting, images as well as text on devices like mobile phones, the Smartphone and ipads.

Role Of Designers And Marketers
For profiles of different kinds and email messages being viewed on mobiles, the brands will also need to account for applications. To do this, adequate resources will be needed. Across platforms of different kinds, the websites and emails will need to be optimized by the email service providers. This needs to be kept in mind by marketers and designers who are already have extra burden of designing sites and emails.

Besides this, the marketers also have a lot work to do in this respect including optimizing email servers. The experts are of the belief that that the whole industry of mobile devices, needs to adopt standards. Extensive collaboration will be needed by a number of platform providers including Microsoft, Apple and Google and many others.

Push From Certain Organizations
Amongst many of these companies there already exists power play. However for creating one of the best standards a lot of effort will be put in by the marketers, as stated by experts. Some push has been offered by organizations like DMA and the EEC or the Email Experience Council. A lot is being expected the world over.

In some of the elements of standardization, documents that are web based are visually presented in the Cascading Style Sheet new version called the CSS3. The mobile emailing uptake is already significantly in use by a number of noted brands since the past few months. With this in mind there are increased chances of the mobile email overtaking the desktop email and webmail, very soon.

Article Source: http://www.articlesbase.com/email-articles/mobile-email-will-overtake-webmail-and-desktop-email-6106428.html

Webmail Hosting - Key to Success for online businesses

Webmail Hosting

There’s no denying that the key to success for online businesses lies in smart webmail hosting. You must cut out your priorities clearly when you choose your email hosting services provider. The main reason is that this is one of the most important factors helping you make your site secure. This particularly holds true for small business owners.

Getting the right mail address: Acquiring the appropriate email address is required to manage your business online is very important. While many email hosting services offer a limited number of email addresses on their offered domain, there are many others who will allow you to make the most of your domain name in the email addresses. You must be able to identify early on the number of email addresses you require while also zeroing down on the use of the domain name in the email addresses. Of course, the fact that your business will look far more professional if your emails have your website’s domain name over a third-party domain name goes without saying.

Managing spam: When it comes to webmail hosting, you must ensure that your provider has all the capabilities to keep spam at bay. Various hosting providers use different techniques to eliminate spam. The important thing to keep in mind though is that an efficient host will ensure that spam does not find its way through your mails in the first place. So you must check that your provider comes integrated with a spam-blocking tool. Even if your email host does not have this feature among its priorities, adding spam blocking functionality later shouldn't take much time.

Storage Space: When you choose a webmail provider, storage space is really something you should watch out for. The questions you need to ask yourself before making a choice are, would you prefer to have your files on the server or would you rather download them to a local machine. Also, whether your business would require you to transfer large files frequently is something you need to keep a tab on. It would only make sense for business owners and professionals who know that they would be dealing with large files to have large amounts of storage space at hand. Similarly handling only text emails shouldn't require much storage space on a server. Also, owners must check if the storage space at hand is appropriately divvied up among all their email addresses. Typically, separate allocation for different webmail accounts is preferred. Data transfer limits are also something that you must consider.

Web and Email hosting as a package: There are many reasons why having your web and email host offered in one single package has added benefits. The most important among them is the fact that you will save much time and money. Besides, this functionality is also easier to manage. So when you configure your website, having your domain and email host provider do it all for you makes things simpler. With a single account, you can arrange and organize all your web hosting needs, bringing down your expenditures considerably too.

Web Access: In most cases, hosts provide access to your webmail accounts seamlessly if done without a mail client. But when it comes to syncing an email client like Outlook, things can get quite tricky. Accessibility to your webmail account should be among your priorities when you choose a host. You must check for IMAP and POP support, especially if you know that you want emails to be downloaded to particular software.

The aforementioned points thus suggest that choosing the right webmail host provider can make or mar your business online. Hence, checking for all the necessary factors that could boost or damage your online business will be of much help.

Is it safe to go with dedicated email hosting solutions?

Email Solutions

The market is packed to the gills with a number of email hosting solutions. With so much to choose from, it isn't new for business owners to be confused about the kind of web hosts they wish to opt for. What one needs to understand though that different businesses need different security levels? This is mainly because communicating safely on the web varies in most cases. Obviously, since most dedicated email hosting providers require you to cough up money, it wouldn't be wrong to say that they are safe. Here are some advantages of having a dedicated mail server at your beck and call:

1. Sensitivity of consumer information is of utmost importance to most business owners online. Most professionals have their website deal with information that they wouldn't want leaked under any circumstance. Hence email hosting solutions that are committed to offer you the best services are essential so that you get a secure means of sending information, including emails back and forth. 
2. Knowing right at the start that they are communicating in a safe manner can mean a lot for businesses. A dedicated mail server means, you are spending money for services. Most providers will hence take it upon them to ensure that emails exchanged adhere to safety norms. 
3. Keeping hackers at bay is another important feature offered by an email server that is committed to you. You can rest assured of your money and the cost you incur to avail the services of such providers to be for the best of your online business. Security is their forte and they put forth comparatively secure platforms for users. 
4. On most occasions, if you research well, the cost of using the services of a committed web host will not be too much. Depending on the number of addresses your business would require, you can choose a plan that fits your budget. 
5. In addition to this, most host providers that require you to cough up for their services offer 24*7 monitoring. An email service that has been outsourced to a company so that they can manage everything for you will thus be of much help, when you are dealing with a fairly large number of clients. 
6. Organizing and planning makes dedicated hosting solutions one of the most sought after services. You are safe, because you no longer need to fret over sorting emails for a complete corporation. Maintaining traffic also becomes feasible, when another provider chooses to do all the tough work for you. 
7. An email host provider that is devoted to your needs is also secure in terms of the disk space you will be offered. With such a server, you can rest assured knowing that storage issues have been taken care of. This in turn will mean enhanced redundancy, allowing the server to work seamlessly throughout. What’s more, business owners in most cases get ample backup space so that emails can be effortlessly retrieved as and when required. 
8. Complete technical support may not mean much in the initial phases. But as your online business expands and you start looking at other options to make the most of it, having constant technical support can make a lot of things easier for you. They take off the burden of constantly worrying how your website is functioning by solving your queries. 

Going with an email host provider that is dedicated to you can thus be safe and also cost-efficient. Sometimes paying a wee bit never hurt anyone. 

Email Hosting - Giving Life to Virtual Communication

Webmail

Much like your website that is typically hosted by a server on the internet, your webmails too need to be supported by a server. Typically this is the job of an email hosting service provider. With this in hand, business owners are ensured about marking their presence among their consumers and making the most of their domain name. In most cases email services are offered to help clients maintain security, manage email accounts and also gain stability with their business. Here are a number of reasons why you must consider mail services by a committed host for your business:

Antivirus and SPAM protection: Accessibility over the internet brings with it many pitfalls. The most dangerous among them are spams and viruses. When you render the services of a good mail hosting provider, the company ensures that fatal communication to your website is blocked at the right time. The included virus and spam filter features come pretty handy in this respect. A good host will also allow you to keep spam emails at bay using various techniques.

Storage: Taking a business online, means allocation of web space. And having enough storage space can really make a lot of difference. Email hosting steps up to give you a sturdy amount of storage committed to every mailbox you sign up for. Flexible hosting plans further allow you to either upgrade or change your storage limit as you wish. So creation and management of webmails is seamless. Irrespective of the limit your host provider offers, more often than not, it suffices storage needs of thousands of messages.

Secure Webmail: Typically, email services that pitch secure webmail access are armed with the best in the business encryption. Generally, this is a 128-bit one that stays in process for as close to the completion of an entire webmail session. This in turn translates to efficient back and forth of data from the server securely.

Shared Address: Many email solutions give you shared address books that make it easy for you to not just store data but also effortlessly retrieve it when the need arises. Access to a public network directory services with such hosting providers is a norm. When users have a shared address book, it gives them the control to use it with any webmail client of their choice as long as it is enabled for LDAP directory services.

Safe IMAP and POP Access: Webmail services that are designed to offer secure access to desktop email clients via IMAP and POP are generally preferred by business owners. This is mainly because traffic in the process is encoded safely. Inclusive of data transfer from client to server, authentication of passwords and usernames is also part of the package. Whether you access email offline or online, in such cases, the provider gives you a plan that securely and efficiently handles your email.

Rendering the services of a server for hosting email is meant to be cost effective and feature rich. Businesses can look for hosting solutions that help them allocate their resources well too.

Email Hosting-An Insight on Email Solutions

Email Hosting-An Insight on Email Solutions from Net4 India Ltd.

Ad for IT company, Net4 India. Ad Agency: SOLEIL

Ad for IT company, Net4 India. Ad Agency: SOLEIL, India.

Hosted Mail for More Productivity for Your Business

Email Hosting

If you are looking towards increased productivity in business then you will need to have high quality hosted services. The Microsoft hosted exchange package offers one of the most unique experiences. Integration allowed is easy with complete Microsoft office product and Microsoft Outlook suites.

To ensure that tasks related to communication are much more efficient it provides the best of information and scheduling tools. Users can enjoy peace of mind with the regular backup of data provided, hands off operation and customer support 24x7.

Complete Data Protection
Adequate data protection is also offered on a regular basis. The Microsoft Hosted Exchange is basically more than an email hosting and helps in increasing productivity. If you have a business budget that is small then one of the best robust solutions in communication is offered by this email too in top quality corporate class.

Business owners these days are taking their businesses online and due to this a lot of popularity is being gained by services in web hosting. One of the most reliable and trustworthy services is VPS or Virtual Private Server hosting. Every business owner can make the most of this affordable solution.

Website and Application Compatibility 
Two software’s Open VZ and Xen are considered as most popular software applications in VPS. Multiple clients are able to share one single server with a VPS hosting plan. The independent VPS caters to the sites of their businesses solely. Software applications most needed for businesses can be installed, started and rebooted as desired by web masters in VPS web hosting.

As per choice, Linux, or Windows webmail hosting can be selected for business sites by clients. It is important to ensure website and application compatibility with the operating systems or you may not get to use them optimally as desired.

Isolated Server And Control Panel Available 
VPS of each client is independent from the rest of the clients who share physical resources of a similar kind.  This isolated server is an indicator about having no fear with respect to spam or web attacks which generally spread in a virtual environment by any neighbor.

CPanel and DirectAdmin are the control panels available for managing accounts in a set of a single web master with no need of logging in multiple times. With hosting in virtual servers the automated installers of scripts most used are Fantastico and Installatron.

Carefree Server Management 
RAID architecture and dual email server which is powerful are maintained best with the HVAC system for bringing in the required productivity over the VPS hosted websites. Without having to pay too much the clients are able to host domains in unlimited numbers with the hosting packages. Clients are offered web hosting services that are managed to remain carefree about management of servers.

Depending upon the type of VPS web hosting subscription made the web masters is allowed a 2500 GB bandwidth. For the sites generally business owners are allotted memory up to 4 GB. For any market niche that has been targeted, this allows higher returns and better performance. A lot of facilities like changing of host name and root password, complete language support, reverse DNS setup, set up of main IP, managed backup, VNC and serial console access are part of each VPS web hosting.