Email hosting Solutions: You Should Not Make Mistakes

Email Hosting Services

Email hosting solutions are provided by web hosting service providers to businesses. It is a service that manages and runs emails on servers like web hosting runs a website on servers. The email server hosting provided by web hosting service providers mainly administers POP3 emails and offers protection from viruses and spam along with some other features. It is a huge advantage for a company to have an email account in their own domain name as it helps in building trust and also provides authenticity to their existence as a company. Choosing a service provider for email server hosting was as easy as choosing any other service. All that was needed to check was their uptime, service level and user feedback and then hire one. However, with changing time, the whole scenario has changed. The old measures of the ability of an email server hosting provider, uptime and service levels are still important, but more important are how they handle that whole thing, which makes it the decider and not how much downtime they suffer. Email hosting solutions have now become one of the most talked about services today. Email hosting solutions are very much like regular web hosting solutions, the mere difference between them is instead of servers hosting a website it deals in the hosting of email servers. As this service has become popular and gained popularity, several email service providers have come into the market.

How to choose email service providers?

Selecting one service provider from so many service providers can be a little confusing today. In order to make a right choice, there are several things that you must consider. Among the very first things to look for in an email hosting provider is the client support being offered. As technical support is always critical, the user must pick a company that offers support to its customers. Another factor to look at is the pricing of the service. This is the most important aspect to look at and must never be ignored by the user. Security is another vital aspect of email hosting that a user can never ignore. There are several Email service providers all over the place, but they don't all offer the same level of functionality and service. When you're looking for an e-mail host, make sure you get the features you need.

1. Get the Addresses You Need: It is important to check whether you are getting the number of email addresses that you need for your company. Moreover, make sure that you are getting the services that you will be paying for.

2. Host Multiple Domains: Look for service providers who provide numerous options for domain management. This will reduce your work and these providers will also without any effort provide email hosting solutions for your existing domain.

3. Simple yet robust interface: Most of the email service providers will give you powerful control panel but more than having a powerful control panel, having a simple yet robust interface is more important.

4. Technical support: Always look for a service provider that provides 24x7 technical supports. This will help you in managing all your domain and hosting related issues of your business.

These are certain things that need to be considered before choosing a service provider that provides email hosting solutions. However, money should also be a consideration but should not be the sole one. An extensive research can prove to be beneficial for you to meet your needs without committing mistakes.

Email Hosting: Why You Should Carefully Select The Right One For Your Business

Webmail Hosting

It would be very hard to find a business that does not uses email for communication. This highlights the importance of business email hosting in modern day businesses. In the business world, email is the most preferred way to establish contact or send a notification. This means that either you find a solution at your own end or seek services of webmail hosting companies.

Now, the implementation of webmail hosting within your organisation needs specialized equipments and trained professionals. As a result, the set-up needs a huge capital investment which many companies will not be able to afford. Worth mentioning would be that this cost can be overwhelming with ongoing maintenance of services in an attempt to prevent latency, intermittent failures and troubleshoot faults. So, what are the viable options left. The answer is to look for a service provider that can offer the right kind of email solutions.

Just to mention, there are many companies who offers such email hosting services to customers. So, does that mean you can go with any service provider. The answer is a simple 'No'. For, though it is true that there are many companies out there providing email solutions, but then other factors also need consideration.

Which Service Provider to Choose and Why

As mentioned previously, you have to be very careful while choosing the service provider for webmail hosting. This is due to the fact that emails are critical and carry a lot of sensitive data referring to business deals, proposals, updates, notifications, internal updates and mission critical audio and video data etc. The crux of the matter is that email is an indispensable tool for communication in business and as such, deserves a lot of consideration while opting for the service provider.

Here are the points which need to be kept in mind to choose the right provider:

1. Reliability: Reliability is the key factor for choosing a good Business email hosting service provider. The company should be able to provide reliable services with low latency and high up time. This is important as it helps your business to connect with clients or vice versa, building on good faith and establishing long term relationships. High up time will ensure smooth communication resulting in increased production and lowering of the turn-around-time.
2. Security: With Cyber crime on the rise and hackers trying to penetrate servers to steal valuable information, the company should implement adequate security measures to negate such kind of threats. This means that webmail hosting servers need to be secured against such attacks.
3. 24 hours Technical Help-desk: Your service provide should have a dedicated help-desk for offering round-the-clock technical assistance. In other words, there should be someone available in case you confront an inevitable technical problem.
4. Reasonable Price: The service provider should be able to offer most competitive price with regards to sought services. This can be based on storage space on the  server and other critical services as request.
5. Accessibility of Information: As a business entity, you may require to access information for meetings and presentations. You can also check if your service provider offers synchronization feature so that you can share files and other important data with other members.
6. Spam Filters: You can check the webmail hosting service provider for spam filters. This ensures protection of mails from being sabotaged.
7. Backup: In case of theft or loss of data your service provider should be able to provide you with the backup files. It this is service is not in offer, then you might want to check with someone other provider.

Why you should get business email hosting for your business

Email Hosting Services

The best way of creating a favorable impression on any business client is by making use of business email hosting. Usage of formal business emails with the appropriate language makes sure that communication is kept professional. A certain level of professionalism is necessary to convey the serious intentions of any business. At the same time, business email addresses also impart a degree of personalisation to ensure effective communication.

Small businesses may initially start off by making use of free online addresses such as Gmail, but owners of these companies would soon realize that using personal domain name would impart a distinct identity. Access to business emails can be obtained through online mail clients such as Eudoramail, Outlook and Outlook Express. Some email server hosting companies also provide their own mail clients, with a promise of filtering of spam. In addition, email clients can also be synchronized across multiple devices such as smartphones and tablets, so that important information can be accessed even while on the move.

Steps to consider while selecting new email services

Before selecting a particular email server hosting company, it is important to evaluate what is really required for the business, based upon current system analytics and usage statistics. Parameters such as size of attachments, space for inbox storage and others need to be known. As an example, if separate calendar applications, address book programs and task management systems are being used at present, it may be possible to choose a mail client that integrates all three.

Apart from physically moving data stored in emails, there could be other systems and processes that also may be affected by migration to business email hosting. If there are major steps to be taken for redirection of auto replies, installation of new system status messages and conflicts with interdependent systems, such as Customer Relationship Management (CRM) must be undertaken in time.

Training on new email services must not be ignored

One cannot assume that users will be able to understand everything without training. Classroom-based training or handouts would be necessary for acquainting employees with the new system. Migration may not be the best idea while in the midst of a big marketing campaign, for example. It should be mentioned here that no matter what a business email hosting company, no service provider can provide 100 per cent uptime. But providing uptime close to 100 per cent would be encouraging for a business.

Business Email Hosting - How it can benefit Your business

Emails, as we all know, ensure an easy exchange of information that is crucial for running a business. In fact, it is the need of hour. No organization can hope to thrive without using emails. Now, as business emails carry sensitive data, audio and video files, it becomes even more important that the email system is robust, reliable and should allow frequent backups to build an archive database for future use.

One can opt to implement e-mail services for internal use, but it requires purchasing of sophisticated equipment, implementation, maintenance and critical backup of the data to facilitate data recovery in case of loss or theft. All these activities will come at a huge initial cost and then the recurring cost of maintenance and backup. To sum up, this can be a big amount to invest and needs ample consideration based on the business being run. So, is there an alternative to it?Yes, it is business email hosting.

Email server hosting, for those who are hearing it for the first time, is a technique of hosting email servers. It's very similar to the website that needs hosting for making an online presence. Email servers are kept live on the Internet in order to facilitate communication through emails. The Business email hosting is highly recommended as it provides you an effective way to establish identity and possess certified email address at an affordable price tag. There are many companies in the market who provide web hosting services. Here, user discretion is required. But, the golden rule is to choose the one that provides reliability and ensures redundancy.

Benefits of Business Email Hosting

There are numerous benefits of going for business email hosting. Below mentioned list gives an insight to some of its major advantages:

1) Storage Space: The email server hosting companies provides adequate storage space for each mailbox. Here, users get the flexibility to increase or decrease storage space .

2) Secure Access to Web-mail: Encryption and authentication through user-name and password ensure secure access to your web-mail. The data integrity is also maintained during the transmission of messages.

3) Anti-spam filters: It blocks potentially harmful spam and virus. The unwanted emails are prevented from reaching your in-box. The filtering methods includes grey listing, white listing and blacklisting that send spam to a quarantine folder for being quarantined.

4) Email Archive: Needless to say, frequent data backup is crucial for a business. Now, with the email server hosting, companies ensuring regular backup of their email servers, you do not have to worry about your business being affected due to data loss. This facility will help you to easily recover accidentally deleted emails.

One must be very careful when it comes to choosing the services you wish to subscribe from the business email hosting company. Various attributes to be kept in mind are space, data backup, privacy and protection. In a nutshell, a reliable business email hosting service is immensely beneficial for your business as it ensures proper communication over emails with easily accessible archive database.

Why Should Never Use FREE Email Addresses for your online business

Email Hosting Service

There are many reasons due to which it is advisable not to use free email accounts for business communication in a company. For one, free email services from providers such as Gmail and Yahoo present an unprofessional attitude towards business, which could be very harmful for small companies that are looking to create a reputation in the market.

The importance of business email hosting perceptions
Perceptions play crucial role in gaining the confidence of clients and potential customers. These perceptions also play an important role in facilitating the final consumer purchase decision. Customers may perceive one's products and services to be cheap and unreliable, if these are being marketed through personal email addresses. The company would be seen as one which does not value its clients enough, which will be very harmful for small and medium sized businesses at the end of the day.

Apart from the above reasons, when emails are sent through personal addresses, they may land up in the spam box, since they are often sent in bulk. This would result in potential customers never opening these emails at all. In fact, spam blockers would delete these messages over a period of time. No knowledge is provided about the administration of email services at the back-end. One can also not know what possible restrictions may be imposed in the future, which would result in a loss of business.

If a company already has a website but still uses personal email addresses, this would be inappropriate, since most web hosting companies provide several free email accounts. For the purpose of internal communication, webmail hosting may also have been provided. If the answer to this is in the negative, efforts must be made to contact the necessary web hosting provider. They could help in setting up email services on an existing domain name. A suitable business email hosting plan can be selected for future communication.

Commonly used email services
Most of the internet users send email in a combination of these ways: with a free webmail hosting address, free account provided by the Internet Service Provider (ISP), all these methods have advantages as well as disadvantages. Using the help of the ISP literally binds an individual with the provider, as they do not allow switching to a different service without payment of exorbitant charges.

In the competitive world of business today, loss of a client due to non-use of business email hosting may have a spiraling effect on the whole company. Due to this, companies must make use of business email services to reflect a professional attitude. However, this common sense does not always prevail and some companies still end to use generalized email addresses, showcasing an amateurish attitude towards business.

Article Source: http://www.articlesbase.com/email-articles/why-should-never-use-free-email-addresses-for-your-online-business-6560504.html

Features you should check before choosing an email hosting plan

Business Email Hosting

For any business owning a website, it is mandatory to have a reliable email service to interact with the online customers and boost their Internet presence. In such scenario, it is recommended to employ services of a reliable email service provider. When it comes to selecting an email hosting service provider, a company has to judge its options very carefully. There are number of email server hosting service providers in the market, both paid and free. However, one needs to take into consideration their requirements, features they need and compatibility with operating system. Security is also of a paramount importance as no business set up would want their interaction with customer to be leaked.

Things to remember for a suitable email server hosting service

There are some pointers to be kept in mind before zeroing down upon an email hosting service provider. The first and most important is the security level. A good email service should go the whole yard to prevent and restrict spam on the website. It is usually ideal to go for paid email service provider as they offer the best security measures for eliminating all kind of harmful viruses and spyware, in order to prevent compromising of sensitive information.

Next up is the speed of the email server hosting as a fast server will only help in a speedy interaction with clients and customers. It is very important to select an email hosting service provider that offers a swift server for the betterment of the business set up. Last but not the least is the reliability of the email service provider. It is critical to have a trusted and known email hosting service provider if the email service is intended to send and receive important documents, invoices, payment information and product information. It is necessary to have a secure email server hosting to ensure a healthy and fulfilling business relationship with clients. Since most online companies depend on email services to complete deals and transactions, it is crucial to have a server that does not give up on them when it is most needed.

Thus, it is mandatory for an online business to have a secure, fast and reliable email server at their disposal. It not only helps in smooth and steady communications with clients and customers but also helps in staying ahead in the race. There are a number of email hosts in the market; one must choose one out of these wisely by considering their requirements and priority.

Benefits of Webmail Hosting For Small Businesses

Smart webmail hosting is a key to success for small business owners. The order in which mails are organised on the server and then displayed in the web client is important for any company. In addition, there are many spam mails that also get transferred via online networks. Effective filters would ensure that right mails are being sent to the spam box, so that an important email is never missed.

Companies that provide email hosting services often give several email addresses and acquiring an appropriate address for one’s businesses is important. Some offer a variety of addresses based on the allotted domain name, while others give limited email addresses, depending on the domain. In such cases, the management of a company needs to be clear about the number of addresses that would be required. Experts believe that individuals’ own domain name over a third party name would look much more professional, while sending out emails. Several reputed email solutions come with spam blocking tools, which help in eliminating unwanted mails. However, criteria for blocking need to be clearly specified so that necessary business communication is not blocked by mistake.

Importance of mail storage space

Companies need to plan appropriately in order to have appropriate storage space for emails and other files on their systems. First, it needs to be decided whether mails have to be downloaded to individual machines or files are to be stored on a local server. Many clients use a combination of both systems. For example, page designers have to incorporate several elements of design while creating a magazine or a newspaper, for which it would be easier if mailed articles and other graphics can be stored directly on local machines. As a backup, data could be stored on the server. But if only text emails are to be handled, email hosting companies would not need to provide much space. In addition, based on the nature of job, data transfer limits should be allocated so that the server is not unnecessarily pressurized.

Web and Email hosting as per a combined package

By combining the host of webmail hosting and email solutions, a number of benefits can be obtained. Less time and money will be spent in purchasing a combined package, which would be important for a business. Hosting through a single space would mean that it is easier to keep the track of data. While configuring a company’s websites, getting it done through the domain and email service provider becomes simpler.

For the purpose of storage of mails even without online access, it is best to have a synchronized web client. Software such as Microsoft Outlook download mails from multiple web servers to one single location and old mails can be accessed even if there is no web access.

What features to look for in email solutions for small business

Email Hosting Services

A smart and efficient email hosting solutions are essentially one of the most significant modes of communication for any small or medium sized businesses. In the 21st century, information exchange through an email is one of the most widespread forms of communication, with footprints in arguably all domains of information technology, retail and finance sectors. Hence, establishing a cheap, easy to use, reliable and quick email hosting service is nothing but the need of an hour for any small sized enterprise. Maintaining a hosted business emailing system has its perks and benefits, which explains its surging popularity across the globe.

Introduction to email hosting solutions
A great deal of research should be done for creating the basic structure of dedicated email servers, for which the needs and requirements must be carefully analysed. There are a number of email hosting service providers operating in the market, which sometimes put customers in a state of fix for choosing the perfect and pocket friendly option. Hence, it is advisable to get a price quote from different email hosting solution providers, so as to make an intelligent comparison between them.

Check list for online email solutions
The small sided businesses must carefully evaluate the offered email solutions package and make sure that any frivolous or unnecessary paid services are not the part of deal. At present, the email hosting services are gaining popularity, owing to the much fawned upon highly secure and easy to use POP and IMAP access that they provide as additional features. These types of hosting solutions offer POP and IMAP services for internal emailing needs within a secure network (usually an organisation's privately owned intranet). Special dedicated email servers take control of both internal and external online communications. Further, the data traffic is usually transferred over a secure encrypted mode, which ensures that any sensitive or highly confidential information is not accessible to the unwanted users and remains available to just the target clientele and server.

One must make sure that a dedicated online email hosting service offers inbuilt protection from spamming and viruses, besides making sure that any unwanted user cannot gain access in the system. Spamming and virus attacks are some of the several problems in email communication at the moment, which underlines the fact that its protection is indispensable. A network support technician can configure the email servers so as to filter out any unwanted spam and viruses from the network and only genuine mails enter the user's inbox. Further, one must make sure that the data storage offered in the email hosting package should be as per the requirement, since both insufficient and excess space will not be cost effective, especially in the case of small businesses.

Article Source: http://www.articlesbase.com/internet-articles/what-features-to-look-for-in-email-solutions-for-small-business-6479426.html

How webmail hosting can prove to be helpful for business enterprises

Webmail Hosting

Individuals working in small and mid size enterprises extensively require sending/receiving emails and sharing tasks/contacts/calendars on webmail hosting or hosted exchange servers. However, there is much difference between webmail and hosted exchange, and it depends on the business activity of individuals for which way to go.

Generally, several businesses do not have the time and bandwidth to maintain the in-house infrastructure for email server. Other key factor is the high cost demanded by the process, which has made webmail email services quite popular these days. Availing webmail, email hosting from a service provider does not require physical in-house servers, which reduces the cost of operations. With the usage of hosting services, individuals get a piece of mind that their email systems are secure, safe and backed up, in case of any failure. These services also ensure high credibility and reliability with a 24x7 support.

Webmail hosting happens to be an economical version of hosting business emails. However, it is quite pivotal that an individual gets a good email service provider, which is not just cheap, but also the best in the field. In order to find an efficient service provider, users can look on to the internet and find some of the reliable organisations. A web hosting service provider should be carefully selected after evaluating its customer service support infrastructure, along with the bandwidth and disk space they claim to offer. However, finding a reliable vendor who renders such services at competitive prices in the industry can be little difficult, owing to a large number of spammers. Generally, service providers offer several goodies and freebies, like sharing of contacts, calendars and massive storage space, among others, to lure customers.

Carving a good reputation is extremely beneficial for any business, which results to its expansion in the long run. Experts believe that if someone wants to take his business to new heights, a good status can be engraved with the usage of webmail hosting services. Basically, webmail is used to access the emails from a browser via an internet connection. Several businesses require a medium through which it can connect their employees at all times, for which such services come as a cost effective solution. Experts believe that conventional email receivers like Outlook cannot be relied upon as it does not offer multiple device synchronisations, which is required by several people.

Individuals looking for an email hosting service provider must take in concern that the service has a 24x7 support, along with telephone and chat features. It must be noted that not all the service providers have a solid interface for webmail. Therefore, before going for a service provider, one must check his ratings and review comments for its offered services.

Webmail Hosting - Key to Success for online businesses

Webmail Hosting

There’s no denying that the key to success for online businesses lies in smart webmail hosting. You must cut out your priorities clearly when you choose your email hosting services provider. The main reason is that this is one of the most important factors helping you make your site secure. This particularly holds true for small business owners.

Getting the right mail address: Acquiring the appropriate email address is required to manage your business online is very important. While many email hosting services offer a limited number of email addresses on their offered domain, there are many others who will allow you to make the most of your domain name in the email addresses. You must be able to identify early on the number of email addresses you require while also zeroing down on the use of the domain name in the email addresses. Of course, the fact that your business will look far more professional if your emails have your website’s domain name over a third-party domain name goes without saying.

Managing spam: When it comes to webmail hosting, you must ensure that your provider has all the capabilities to keep spam at bay. Various hosting providers use different techniques to eliminate spam. The important thing to keep in mind though is that an efficient host will ensure that spam does not find its way through your mails in the first place. So you must check that your provider comes integrated with a spam-blocking tool. Even if your email host does not have this feature among its priorities, adding spam blocking functionality later shouldn't take much time.

Storage Space: When you choose a webmail provider, storage space is really something you should watch out for. The questions you need to ask yourself before making a choice are, would you prefer to have your files on the server or would you rather download them to a local machine. Also, whether your business would require you to transfer large files frequently is something you need to keep a tab on. It would only make sense for business owners and professionals who know that they would be dealing with large files to have large amounts of storage space at hand. Similarly handling only text emails shouldn't require much storage space on a server. Also, owners must check if the storage space at hand is appropriately divvied up among all their email addresses. Typically, separate allocation for different webmail accounts is preferred. Data transfer limits are also something that you must consider.

Web and Email hosting as a package: There are many reasons why having your web and email host offered in one single package has added benefits. The most important among them is the fact that you will save much time and money. Besides, this functionality is also easier to manage. So when you configure your website, having your domain and email host provider do it all for you makes things simpler. With a single account, you can arrange and organize all your web hosting needs, bringing down your expenditures considerably too.

Web Access: In most cases, hosts provide access to your webmail accounts seamlessly if done without a mail client. But when it comes to syncing an email client like Outlook, things can get quite tricky. Accessibility to your webmail account should be among your priorities when you choose a host. You must check for IMAP and POP support, especially if you know that you want emails to be downloaded to particular software.

The aforementioned points thus suggest that choosing the right webmail host provider can make or mar your business online. Hence, checking for all the necessary factors that could boost or damage your online business will be of much help.

Email Hosting - Giving Life to Virtual Communication

Webmail

Much like your website that is typically hosted by a server on the internet, your webmails too need to be supported by a server. Typically this is the job of an email hosting service provider. With this in hand, business owners are ensured about marking their presence among their consumers and making the most of their domain name. In most cases email services are offered to help clients maintain security, manage email accounts and also gain stability with their business. Here are a number of reasons why you must consider mail services by a committed host for your business:

Antivirus and SPAM protection: Accessibility over the internet brings with it many pitfalls. The most dangerous among them are spams and viruses. When you render the services of a good mail hosting provider, the company ensures that fatal communication to your website is blocked at the right time. The included virus and spam filter features come pretty handy in this respect. A good host will also allow you to keep spam emails at bay using various techniques.

Storage: Taking a business online, means allocation of web space. And having enough storage space can really make a lot of difference. Email hosting steps up to give you a sturdy amount of storage committed to every mailbox you sign up for. Flexible hosting plans further allow you to either upgrade or change your storage limit as you wish. So creation and management of webmails is seamless. Irrespective of the limit your host provider offers, more often than not, it suffices storage needs of thousands of messages.

Secure Webmail: Typically, email services that pitch secure webmail access are armed with the best in the business encryption. Generally, this is a 128-bit one that stays in process for as close to the completion of an entire webmail session. This in turn translates to efficient back and forth of data from the server securely.

Shared Address: Many email solutions give you shared address books that make it easy for you to not just store data but also effortlessly retrieve it when the need arises. Access to a public network directory services with such hosting providers is a norm. When users have a shared address book, it gives them the control to use it with any webmail client of their choice as long as it is enabled for LDAP directory services.

Safe IMAP and POP Access: Webmail services that are designed to offer secure access to desktop email clients via IMAP and POP are generally preferred by business owners. This is mainly because traffic in the process is encoded safely. Inclusive of data transfer from client to server, authentication of passwords and usernames is also part of the package. Whether you access email offline or online, in such cases, the provider gives you a plan that securely and efficiently handles your email.

Rendering the services of a server for hosting email is meant to be cost effective and feature rich. Businesses can look for hosting solutions that help them allocate their resources well too.