Email Hosting: Why You Should Carefully Select The Right One For Your Business

Webmail Hosting

It would be very hard to find a business that does not uses email for communication. This highlights the importance of business email hosting in modern day businesses. In the business world, email is the most preferred way to establish contact or send a notification. This means that either you find a solution at your own end or seek services of webmail hosting companies.

Now, the implementation of webmail hosting within your organisation needs specialized equipments and trained professionals. As a result, the set-up needs a huge capital investment which many companies will not be able to afford. Worth mentioning would be that this cost can be overwhelming with ongoing maintenance of services in an attempt to prevent latency, intermittent failures and troubleshoot faults. So, what are the viable options left. The answer is to look for a service provider that can offer the right kind of email solutions.

Just to mention, there are many companies who offers such email hosting services to customers. So, does that mean you can go with any service provider. The answer is a simple 'No'. For, though it is true that there are many companies out there providing email solutions, but then other factors also need consideration.

Which Service Provider to Choose and Why

As mentioned previously, you have to be very careful while choosing the service provider for webmail hosting. This is due to the fact that emails are critical and carry a lot of sensitive data referring to business deals, proposals, updates, notifications, internal updates and mission critical audio and video data etc. The crux of the matter is that email is an indispensable tool for communication in business and as such, deserves a lot of consideration while opting for the service provider.

Here are the points which need to be kept in mind to choose the right provider:

1. Reliability: Reliability is the key factor for choosing a good Business email hosting service provider. The company should be able to provide reliable services with low latency and high up time. This is important as it helps your business to connect with clients or vice versa, building on good faith and establishing long term relationships. High up time will ensure smooth communication resulting in increased production and lowering of the turn-around-time.
2. Security: With Cyber crime on the rise and hackers trying to penetrate servers to steal valuable information, the company should implement adequate security measures to negate such kind of threats. This means that webmail hosting servers need to be secured against such attacks.
3. 24 hours Technical Help-desk: Your service provide should have a dedicated help-desk for offering round-the-clock technical assistance. In other words, there should be someone available in case you confront an inevitable technical problem.
4. Reasonable Price: The service provider should be able to offer most competitive price with regards to sought services. This can be based on storage space on the  server and other critical services as request.
5. Accessibility of Information: As a business entity, you may require to access information for meetings and presentations. You can also check if your service provider offers synchronization feature so that you can share files and other important data with other members.
6. Spam Filters: You can check the webmail hosting service provider for spam filters. This ensures protection of mails from being sabotaged.
7. Backup: In case of theft or loss of data your service provider should be able to provide you with the backup files. It this is service is not in offer, then you might want to check with someone other provider.

Why you should get business email hosting for your business

Email Hosting Services

The best way of creating a favorable impression on any business client is by making use of business email hosting. Usage of formal business emails with the appropriate language makes sure that communication is kept professional. A certain level of professionalism is necessary to convey the serious intentions of any business. At the same time, business email addresses also impart a degree of personalisation to ensure effective communication.

Small businesses may initially start off by making use of free online addresses such as Gmail, but owners of these companies would soon realize that using personal domain name would impart a distinct identity. Access to business emails can be obtained through online mail clients such as Eudoramail, Outlook and Outlook Express. Some email server hosting companies also provide their own mail clients, with a promise of filtering of spam. In addition, email clients can also be synchronized across multiple devices such as smartphones and tablets, so that important information can be accessed even while on the move.

Steps to consider while selecting new email services

Before selecting a particular email server hosting company, it is important to evaluate what is really required for the business, based upon current system analytics and usage statistics. Parameters such as size of attachments, space for inbox storage and others need to be known. As an example, if separate calendar applications, address book programs and task management systems are being used at present, it may be possible to choose a mail client that integrates all three.

Apart from physically moving data stored in emails, there could be other systems and processes that also may be affected by migration to business email hosting. If there are major steps to be taken for redirection of auto replies, installation of new system status messages and conflicts with interdependent systems, such as Customer Relationship Management (CRM) must be undertaken in time.

Training on new email services must not be ignored

One cannot assume that users will be able to understand everything without training. Classroom-based training or handouts would be necessary for acquainting employees with the new system. Migration may not be the best idea while in the midst of a big marketing campaign, for example. It should be mentioned here that no matter what a business email hosting company, no service provider can provide 100 per cent uptime. But providing uptime close to 100 per cent would be encouraging for a business.

Business Email Hosting - How it can benefit Your business

Emails, as we all know, ensure an easy exchange of information that is crucial for running a business. In fact, it is the need of hour. No organization can hope to thrive without using emails. Now, as business emails carry sensitive data, audio and video files, it becomes even more important that the email system is robust, reliable and should allow frequent backups to build an archive database for future use.

One can opt to implement e-mail services for internal use, but it requires purchasing of sophisticated equipment, implementation, maintenance and critical backup of the data to facilitate data recovery in case of loss or theft. All these activities will come at a huge initial cost and then the recurring cost of maintenance and backup. To sum up, this can be a big amount to invest and needs ample consideration based on the business being run. So, is there an alternative to it?Yes, it is business email hosting.

Email server hosting, for those who are hearing it for the first time, is a technique of hosting email servers. It's very similar to the website that needs hosting for making an online presence. Email servers are kept live on the Internet in order to facilitate communication through emails. The Business email hosting is highly recommended as it provides you an effective way to establish identity and possess certified email address at an affordable price tag. There are many companies in the market who provide web hosting services. Here, user discretion is required. But, the golden rule is to choose the one that provides reliability and ensures redundancy.

Benefits of Business Email Hosting

There are numerous benefits of going for business email hosting. Below mentioned list gives an insight to some of its major advantages:

1) Storage Space: The email server hosting companies provides adequate storage space for each mailbox. Here, users get the flexibility to increase or decrease storage space .

2) Secure Access to Web-mail: Encryption and authentication through user-name and password ensure secure access to your web-mail. The data integrity is also maintained during the transmission of messages.

3) Anti-spam filters: It blocks potentially harmful spam and virus. The unwanted emails are prevented from reaching your in-box. The filtering methods includes grey listing, white listing and blacklisting that send spam to a quarantine folder for being quarantined.

4) Email Archive: Needless to say, frequent data backup is crucial for a business. Now, with the email server hosting, companies ensuring regular backup of their email servers, you do not have to worry about your business being affected due to data loss. This facility will help you to easily recover accidentally deleted emails.

One must be very careful when it comes to choosing the services you wish to subscribe from the business email hosting company. Various attributes to be kept in mind are space, data backup, privacy and protection. In a nutshell, a reliable business email hosting service is immensely beneficial for your business as it ensures proper communication over emails with easily accessible archive database.

Why Should Never Use FREE Email Addresses for your online business

Email Hosting Service

There are many reasons due to which it is advisable not to use free email accounts for business communication in a company. For one, free email services from providers such as Gmail and Yahoo present an unprofessional attitude towards business, which could be very harmful for small companies that are looking to create a reputation in the market.

The importance of business email hosting perceptions
Perceptions play crucial role in gaining the confidence of clients and potential customers. These perceptions also play an important role in facilitating the final consumer purchase decision. Customers may perceive one's products and services to be cheap and unreliable, if these are being marketed through personal email addresses. The company would be seen as one which does not value its clients enough, which will be very harmful for small and medium sized businesses at the end of the day.

Apart from the above reasons, when emails are sent through personal addresses, they may land up in the spam box, since they are often sent in bulk. This would result in potential customers never opening these emails at all. In fact, spam blockers would delete these messages over a period of time. No knowledge is provided about the administration of email services at the back-end. One can also not know what possible restrictions may be imposed in the future, which would result in a loss of business.

If a company already has a website but still uses personal email addresses, this would be inappropriate, since most web hosting companies provide several free email accounts. For the purpose of internal communication, webmail hosting may also have been provided. If the answer to this is in the negative, efforts must be made to contact the necessary web hosting provider. They could help in setting up email services on an existing domain name. A suitable business email hosting plan can be selected for future communication.

Commonly used email services
Most of the internet users send email in a combination of these ways: with a free webmail hosting address, free account provided by the Internet Service Provider (ISP), all these methods have advantages as well as disadvantages. Using the help of the ISP literally binds an individual with the provider, as they do not allow switching to a different service without payment of exorbitant charges.

In the competitive world of business today, loss of a client due to non-use of business email hosting may have a spiraling effect on the whole company. Due to this, companies must make use of business email services to reflect a professional attitude. However, this common sense does not always prevail and some companies still end to use generalized email addresses, showcasing an amateurish attitude towards business.

Article Source: http://www.articlesbase.com/email-articles/why-should-never-use-free-email-addresses-for-your-online-business-6560504.html

Features you should check before choosing an email hosting plan

Business Email Hosting

For any business owning a website, it is mandatory to have a reliable email service to interact with the online customers and boost their Internet presence. In such scenario, it is recommended to employ services of a reliable email service provider. When it comes to selecting an email hosting service provider, a company has to judge its options very carefully. There are number of email server hosting service providers in the market, both paid and free. However, one needs to take into consideration their requirements, features they need and compatibility with operating system. Security is also of a paramount importance as no business set up would want their interaction with customer to be leaked.

Things to remember for a suitable email server hosting service

There are some pointers to be kept in mind before zeroing down upon an email hosting service provider. The first and most important is the security level. A good email service should go the whole yard to prevent and restrict spam on the website. It is usually ideal to go for paid email service provider as they offer the best security measures for eliminating all kind of harmful viruses and spyware, in order to prevent compromising of sensitive information.

Next up is the speed of the email server hosting as a fast server will only help in a speedy interaction with clients and customers. It is very important to select an email hosting service provider that offers a swift server for the betterment of the business set up. Last but not the least is the reliability of the email service provider. It is critical to have a trusted and known email hosting service provider if the email service is intended to send and receive important documents, invoices, payment information and product information. It is necessary to have a secure email server hosting to ensure a healthy and fulfilling business relationship with clients. Since most online companies depend on email services to complete deals and transactions, it is crucial to have a server that does not give up on them when it is most needed.

Thus, it is mandatory for an online business to have a secure, fast and reliable email server at their disposal. It not only helps in smooth and steady communications with clients and customers but also helps in staying ahead in the race. There are a number of email hosts in the market; one must choose one out of these wisely by considering their requirements and priority.

Benefits of Cloud Based Email Archival Solutions?

Email Archiving

Cloud based email archiving services enable a business to accumulate, store and monitor the data, which has been exchanged by users. It was earlier believed to be a concern for the top notch industry players, however lately it has been adopted by almost every organisation in the world. An effective archiving service offers several advantages to a company in order to secure its important information and intellectual property.

Email archival solutions significantly reduce the investment, time employed and employee bandwidth, which are all required to fulfill the industry demands. In order to meet the legal requirements, these services also help companies to implement the corporate email policies. Besides, as the volume of emails increases exponentially, this service ensures that the communication is safe in case of system dropout. Mail archiving provides inbuilt business continuity, which ensures that the operations of a business do not get affected if the mail server fails.

Another key USP of email archiving is that it helps in simplifying the mailbox management and reduces the cost of storage. It also allows the IT team of a company to eliminate the NSF/PST files. This service brings down the burden on servers by creating backups and restores more effective. It also significantly enhances the overall performance of the server. The cloud based archiving solutions take care of several business needs, which are required for hassle free operations.

The service providers of such solutions charge nominal rates by offering several schemes, enabling individuals to select a one depending on their requirement. Email archival solutions also do not demand any expense on the purchase of software and hardware. Owing to this completely managed service, the IT staff of any company can concentrate on other important objectives of the business, instead of maintaining the systems requirements to run this process.

These solutions does not matter the field in which the business has been running or the number of employees operating the process. Rather industry experts believe that if a company is not executing these services, it is at a risk of countering severe legal sanctions or massive e-discovery costs and losing the important data or running low on storage space. With the help of offering a searchable, secure and centralized repository for email, an archive service can look for a complete range of legal, storage and business challenges.

Nowadays, availing email hosting services has tuned out to be a key requirement for any enterprise, if its operations are mainly managed by the emails. Availing such services assist individuals to deliver quick replies to their clients’ emails that somehow lays a positive impact on the efficiency of a business. But, selecting a suitable service provider can be little tricky as a large number of options are available in the market and it depends on the user, which among those suit his requirements best.

‘Refer-a-Friend’ Program

Net4 ‘Refer-a-Friend’ Program from Net4 India Ltd.

Why go for web based email, when you have business email solutions available?

Business Emails

Both free web based email services and business email solutions have advantages and disadvantages in their own way. The major difference between the two services is security and privacy. While web based services offer little privacy to the users, business email hosting offers adequate security and privacy of the users. Webmail can be accessed through a web browser and are offered free. Some of the examples of webmail include Gmail, Yahoo Mail and Hotmail. While, business email solutions come at an affordable price and are offered by various service providers. Free webmail is ideal for individuals while business email solutions are ideal for businesses.

Business emails are an extension of a selected domain name. A business email asserts the web presence of a business. This is important for enterprises who want to display a professional image using a business email. Hosting services always provide a web-based interface for checking emails. Some professionals use free addresses through the Internet. The biggest disadvantage is the availability of a username that includes both first and last names. Using free email also detracts a business from its edge while reducing the image of the business. It is advisable for businesses to opt for business email solutions instead of free webmail.

Free web based email services have presented certain difficulties over the years. Most of the popular webmail services use targeting advertisements and online-spam filters. This has raised security issues and concerns over deletion of emails from a client's server once an email has been sent. Unlike free webmail, business emails use a client based filter offering protection to emails stored in a client's server. Business email solutions offer an easy-to-use and powerful mail interface, complete business communication solutions, and efficient customer service. Further, clients trust a business email in terms of response time and relationship maintenance.

Business websites make themselves known and allow consumers to access their sites through the Internet. In addition, business websites allow search engine optimization for extensive coverage. This feature is limited in free web based email services. Both individual and multiple search engine advertising is possible with business email solutions. Search engines popularize websites based on their ranking and client usage. A free webmail may offer some popularity to a website but a business webmail offers more popularity based on the number of hits a website receives within a given time. The one main advantage of webmail is that it allows sending and receiving emails from anywhere.

Business email hosting is a business process management that focuses on the flow of business. Unlike free webmail, business webmail offers reliable and efficient services for businesses. With a business webmail, clients can send and receive email, access advanced email tools, and sync with outlook and be connected to the Internet 24/7. Free webmail aids in fast and easy communication with limited email service, simplifies tools, faster search, helpful interface and instant messaging.
Whether to opt for free webmail services or business email services depends on the business. Analyzing the benefits of the two services will aid in making a good decision.

Article Source: http://www.articlesbase.com/email-articles/why-go-for-web-based-email-when-you-have-business-email-solutions-available-6405069.html

What features you should look for in an email hosting solution?

Like many business criteria’s, making a decision on which email hosting company to select could prove tough. With many web hosting companies offering unlimited resources and maximum uptime, it becomes difficult for enterprises make a proper decision. Most reputable email server hosting programs offer service guarantees that give the hosting firm incentive to keep their servers running all time. With a lot of competition out there for hosting businesses it is important to make a wise decision before opting for one. The following article highlights the important areas in evaluating a good web host.

The key features in identifying a web host are:

1. Uptime: A reliable email solutions provider will have an uptime of over 99.5 percent.

• It is advisable to select a host that offers a refund or a discount in an event if their services below percentage.

2. Price: Pricing is the key aspect when selecting web hosting provider.

• Jumping on the cheapest offer should be avoided.
• Quality hardware and non-outsources support cost quite a bit and a hosting company offering services at cheaper price will most likely not include the two above mentioned features.  

3. Bandwidth: A good email hosting services provider offers unlimited bandwidth. Hosting companies should be able to provide clients with speed validation and performance claims.

4. Technical Support: Technical support is generally provided 24/7. Just like the connectivity speed, response speed should also be equally competent.

The different kinds of technical support offered by a hosting company include email, chat and toll-free phone.

5.     Database Support: Businesses should be sure about the type of database they are comfortable with. Most hosting companies offer MySQL, SQL server, and Oracle.

6.     Stability: Stability is a key factor in a reliable email server hosting service provider.

• A business should ensure that the host will stick around for many years.
• Selecting a host that has done better business in the past would prove a reliable choice.
• Business should work with the hosting company directly and not through a reseller.
• Check for the track record and level of service of the host before opting one.

7.     Control Panel: A good host will allow a business to manage the different  aspects of its web account.

• A business will be able to add, delete and manage its email address and change passwords. 
• A hosting company will ensure proper maintenance of the email accounts of clients.

8.     Number of Domains and Subdomains: Organizations may require two or even three domains for various purposes. Before opting for a web host, ensure that the host accommodates more domains.

9.     Add-ons: Most email solutions provider offers additional features to show them more attractive. Some of the additional features include:

• Multiple data centers
• Energy saving practices
• Free domain privacy
• Regular data backups to name a few

10.   Scalability: A good hosting company should draw adequate traffic to a business site.
As businesses eye their own growth, the above mentioned factors will help in deciding a suitable web host.

How is email archival solution beneficial for my business?

Email Solutions

Over the past decade, electronic mail or email has become an inevitable part of the business workflow. Everything of an enterprise’s business survives somewhere in the email. The growth of email has raised concerns pertaining to security and storage of data and further, businesses are under obligation to maintain email records for years together. Today, a large number of business organizations are opting for email archival solutions to address issues such as legal and storage management issues. More businesses are now using archiving for disaster recovery and for monitoring employee communication. The following article explores the benefits archival email hosting and why it is important for organizations.

Benefits of Archiving Email:
There are many reasons to why an enterprise archives email messages. The reason could range from regulatory compliance to business benefits, from litigation support to knowledge management.

Compliance: The major drivers behind the increasing demand for email archiving are the various state and federal regulations.

• Some of the regulatory acts include the Sarbanes-Oxley Act (SOX), Financial Industry Regulatory Authority (FINRA), Gramm-Leach Bliley Act (GLBA), and Freedom of Information Act (FOIA).
• Today, more than 10,000 regulations exist in the world.
• Businesses are compelled to retain their email records like any other corporate records.
• Failing to keep with the regulations, a business could face severe penalties including enormous fines or even criminal charges.
• For example, in 2006, Morgan Stanley, a leading global financial services provider, was fined $15 million for failing to produce emails to the Securities and Exchange Commission and for misleading the SEC investigators.
• With a regulated archiving system in place, emails can be checked for compliance and retained for a long time based on the email content.
• These regulations reduce the risk of exchanging inappropriate content.

Litigation: Litigation process involves data retrieval for issues such as human resource concerns, regulatory compliance, and client correspondence validation to name a few.

• An enterprise that fails to submit the requested information can be found guilty of spoiling data.
• According to a recent data, nearly 66 percent of IT companies have referred email archives to support their firms in legal cases.
• In addition, 63 percent of IT companies have been ordered to produce employee emails by a regulatory body.
• Storage and Optimization: Email archiving provides an effective and permanent solution to email messages while clearing up resources on important servers.

Backup and Disaster Recovery: Loss in large volumes of emails is a business disaster. To protect against severe loss of email, email archival solutions enable enterprises to restore their email systems.

Storage Management: Storage management has always been a major issue with organizations.

• Corporate email traffic doubled between 2005 and 2009, messages increased from 65 billion to 120 billion.
• An archiving system automatically offloads data and improves server efficiency.

Knowledge Management: Vital content of an employee is maintained even when the employee leaves the firm.

Email hosting solutions have become the best record keeping format for electronic communication which organizations now find invaluable.

Mobile Email Will Overtake Webmail And Desktop Email

Webmail Hosting

Studies indicate that mobile email will overtake webmail and desktop email by June 2012. As compared to webmail clients and the desktop computer, it is indicated that mobile devices will be used extensively for reading emails. A lot of people are also are already making extensive use of ipads to view emails.

This is due to the surge in usage of mobile devices. The number of people using the Smartphone has tripled. It has been found that an approximate 87% of people use their mobiles daily to check emails. This is just an indication for email providers, manufacturers of mobile phones, the Smartphone and ipads that the brands created by them should be optimized well for viewing emails on mobiles.

Optimizing Mobile Presence
In fact the web presence of the mobile should be optimized extensively as stated by the experts. Optimization of websites will help greatly to view the websites with great ease on mobile devices and it is commonplace understanding that if this does not happen they will not want to visit the website!

The operating systems for mobiles and the browsers unfortunately prove to be detrimental for the brands to make any kind of investments right away. It becomes essential for the brands to maintain cognizant attitude about rendering effective webmail hosting, images as well as text on devices like mobile phones, the Smartphone and ipads.

Role Of Designers And Marketers
For profiles of different kinds and email messages being viewed on mobiles, the brands will also need to account for applications. To do this, adequate resources will be needed. Across platforms of different kinds, the websites and emails will need to be optimized by the email service providers. This needs to be kept in mind by marketers and designers who are already have extra burden of designing sites and emails.

Besides this, the marketers also have a lot work to do in this respect including optimizing email servers. The experts are of the belief that that the whole industry of mobile devices, needs to adopt standards. Extensive collaboration will be needed by a number of platform providers including Microsoft, Apple and Google and many others.

Push From Certain Organizations
Amongst many of these companies there already exists power play. However for creating one of the best standards a lot of effort will be put in by the marketers, as stated by experts. Some push has been offered by organizations like DMA and the EEC or the Email Experience Council. A lot is being expected the world over.

In some of the elements of standardization, documents that are web based are visually presented in the Cascading Style Sheet new version called the CSS3. The mobile emailing uptake is already significantly in use by a number of noted brands since the past few months. With this in mind there are increased chances of the mobile email overtaking the desktop email and webmail, very soon.

Article Source: http://www.articlesbase.com/email-articles/mobile-email-will-overtake-webmail-and-desktop-email-6106428.html

Webmail Hosting - Key to Success for online businesses

Webmail Hosting

There’s no denying that the key to success for online businesses lies in smart webmail hosting. You must cut out your priorities clearly when you choose your email hosting services provider. The main reason is that this is one of the most important factors helping you make your site secure. This particularly holds true for small business owners.

Getting the right mail address: Acquiring the appropriate email address is required to manage your business online is very important. While many email hosting services offer a limited number of email addresses on their offered domain, there are many others who will allow you to make the most of your domain name in the email addresses. You must be able to identify early on the number of email addresses you require while also zeroing down on the use of the domain name in the email addresses. Of course, the fact that your business will look far more professional if your emails have your website’s domain name over a third-party domain name goes without saying.

Managing spam: When it comes to webmail hosting, you must ensure that your provider has all the capabilities to keep spam at bay. Various hosting providers use different techniques to eliminate spam. The important thing to keep in mind though is that an efficient host will ensure that spam does not find its way through your mails in the first place. So you must check that your provider comes integrated with a spam-blocking tool. Even if your email host does not have this feature among its priorities, adding spam blocking functionality later shouldn't take much time.

Storage Space: When you choose a webmail provider, storage space is really something you should watch out for. The questions you need to ask yourself before making a choice are, would you prefer to have your files on the server or would you rather download them to a local machine. Also, whether your business would require you to transfer large files frequently is something you need to keep a tab on. It would only make sense for business owners and professionals who know that they would be dealing with large files to have large amounts of storage space at hand. Similarly handling only text emails shouldn't require much storage space on a server. Also, owners must check if the storage space at hand is appropriately divvied up among all their email addresses. Typically, separate allocation for different webmail accounts is preferred. Data transfer limits are also something that you must consider.

Web and Email hosting as a package: There are many reasons why having your web and email host offered in one single package has added benefits. The most important among them is the fact that you will save much time and money. Besides, this functionality is also easier to manage. So when you configure your website, having your domain and email host provider do it all for you makes things simpler. With a single account, you can arrange and organize all your web hosting needs, bringing down your expenditures considerably too.

Web Access: In most cases, hosts provide access to your webmail accounts seamlessly if done without a mail client. But when it comes to syncing an email client like Outlook, things can get quite tricky. Accessibility to your webmail account should be among your priorities when you choose a host. You must check for IMAP and POP support, especially if you know that you want emails to be downloaded to particular software.

The aforementioned points thus suggest that choosing the right webmail host provider can make or mar your business online. Hence, checking for all the necessary factors that could boost or damage your online business will be of much help.

Is it safe to go with dedicated email hosting solutions?

Email Solutions

The market is packed to the gills with a number of email hosting solutions. With so much to choose from, it isn't new for business owners to be confused about the kind of web hosts they wish to opt for. What one needs to understand though that different businesses need different security levels? This is mainly because communicating safely on the web varies in most cases. Obviously, since most dedicated email hosting providers require you to cough up money, it wouldn't be wrong to say that they are safe. Here are some advantages of having a dedicated mail server at your beck and call:

1. Sensitivity of consumer information is of utmost importance to most business owners online. Most professionals have their website deal with information that they wouldn't want leaked under any circumstance. Hence email hosting solutions that are committed to offer you the best services are essential so that you get a secure means of sending information, including emails back and forth. 
2. Knowing right at the start that they are communicating in a safe manner can mean a lot for businesses. A dedicated mail server means, you are spending money for services. Most providers will hence take it upon them to ensure that emails exchanged adhere to safety norms. 
3. Keeping hackers at bay is another important feature offered by an email server that is committed to you. You can rest assured of your money and the cost you incur to avail the services of such providers to be for the best of your online business. Security is their forte and they put forth comparatively secure platforms for users. 
4. On most occasions, if you research well, the cost of using the services of a committed web host will not be too much. Depending on the number of addresses your business would require, you can choose a plan that fits your budget. 
5. In addition to this, most host providers that require you to cough up for their services offer 24*7 monitoring. An email service that has been outsourced to a company so that they can manage everything for you will thus be of much help, when you are dealing with a fairly large number of clients. 
6. Organizing and planning makes dedicated hosting solutions one of the most sought after services. You are safe, because you no longer need to fret over sorting emails for a complete corporation. Maintaining traffic also becomes feasible, when another provider chooses to do all the tough work for you. 
7. An email host provider that is devoted to your needs is also secure in terms of the disk space you will be offered. With such a server, you can rest assured knowing that storage issues have been taken care of. This in turn will mean enhanced redundancy, allowing the server to work seamlessly throughout. What’s more, business owners in most cases get ample backup space so that emails can be effortlessly retrieved as and when required. 
8. Complete technical support may not mean much in the initial phases. But as your online business expands and you start looking at other options to make the most of it, having constant technical support can make a lot of things easier for you. They take off the burden of constantly worrying how your website is functioning by solving your queries. 

Going with an email host provider that is dedicated to you can thus be safe and also cost-efficient. Sometimes paying a wee bit never hurt anyone. 

Email Hosting - Giving Life to Virtual Communication

Webmail

Much like your website that is typically hosted by a server on the internet, your webmails too need to be supported by a server. Typically this is the job of an email hosting service provider. With this in hand, business owners are ensured about marking their presence among their consumers and making the most of their domain name. In most cases email services are offered to help clients maintain security, manage email accounts and also gain stability with their business. Here are a number of reasons why you must consider mail services by a committed host for your business:

Antivirus and SPAM protection: Accessibility over the internet brings with it many pitfalls. The most dangerous among them are spams and viruses. When you render the services of a good mail hosting provider, the company ensures that fatal communication to your website is blocked at the right time. The included virus and spam filter features come pretty handy in this respect. A good host will also allow you to keep spam emails at bay using various techniques.

Storage: Taking a business online, means allocation of web space. And having enough storage space can really make a lot of difference. Email hosting steps up to give you a sturdy amount of storage committed to every mailbox you sign up for. Flexible hosting plans further allow you to either upgrade or change your storage limit as you wish. So creation and management of webmails is seamless. Irrespective of the limit your host provider offers, more often than not, it suffices storage needs of thousands of messages.

Secure Webmail: Typically, email services that pitch secure webmail access are armed with the best in the business encryption. Generally, this is a 128-bit one that stays in process for as close to the completion of an entire webmail session. This in turn translates to efficient back and forth of data from the server securely.

Shared Address: Many email solutions give you shared address books that make it easy for you to not just store data but also effortlessly retrieve it when the need arises. Access to a public network directory services with such hosting providers is a norm. When users have a shared address book, it gives them the control to use it with any webmail client of their choice as long as it is enabled for LDAP directory services.

Safe IMAP and POP Access: Webmail services that are designed to offer secure access to desktop email clients via IMAP and POP are generally preferred by business owners. This is mainly because traffic in the process is encoded safely. Inclusive of data transfer from client to server, authentication of passwords and usernames is also part of the package. Whether you access email offline or online, in such cases, the provider gives you a plan that securely and efficiently handles your email.

Rendering the services of a server for hosting email is meant to be cost effective and feature rich. Businesses can look for hosting solutions that help them allocate their resources well too.

Email Hosting-An Insight on Email Solutions

Email Hosting-An Insight on Email Solutions from Net4 India Ltd.

Value of Disk-Space & Bandwidth in Web Hosting

Web Hosting Services

As there are multiple web hosting companies offering different types of plans, it can become really tricky for a user to choose between different plans and packages. To select a right website hosting plan for your personal website or your business, it is essential to find a company that provides you with ample disk space and bandwidth. When it comes down to differentiating between different hosting plans it is essential for the user to understand his need first. As every website has its own set of needs, selecting a hosting plan depends upon the purpose of having the website. Hosting requirements for a personal website may differ from hosting needs of a business website.

Bandwidth and disk space are two of the most vital elements to look at when selecting hosting services. Disk space is basically defined as the amount of server space that is allotted to the user. Every hosting plan comes along with a pre-defined amount of disk space that can be used for uploading files. Every web hosting company may offer different amount of disk space, therefore the user should be clear about the type of files he wishes to store in that allotted disk space.

Bandwidth is also a crucial feature to look at when selecting a hosting solution. It is defined as the speed at which a website gets connected to the server and uploads. It enables a website visitor to actually view your website. If the website gets loaded quickly the user tends to take more interest in the website. Both these aspects, i.e. disk space and bandwidth are considered crucial aspects of any hosting plan and must never be ignored.

In order to choose between different web hosting companies it is essential to look at what else you are getting with your hosting package. Many companies go ahead and provide their clients with additional add-ons in order to attract them and also to stand out from the sea of competitors. Hosting providers may offer solutions like free domain registration or advanced email solutions with regular web hosting services. Some hosting companies have also started to offer free services like website builders or content management systems. These tools basically allow the users to design the website themselves, change the design and style and also the content of the website. Whenever you sit down to choose a website hosting company other factors like security, budget and reliability must also be kept in mind.

Article Source: http://www.articlesbase.com/web-hosting-articles/value-of-disk-space-bandwidth-in-web-hosting-6191554.html

Set Up Your Emails to Look Professional

Email Solutions

Emails have now become the preferred mode of communication for personal and business needs. It is imperative to learn a few tips to polish them and give them a professional make over. The tips given here will make your business emails clear, polite and friendly. Looking at the emails from the standpoint of the recipient will enable you to view it critically. Would you like to receive these emails, is what you need to ask yourself. 

Start with your name. The “from” field should display your name along with your email address. Very often, people have it set in a way that shows only the email address. Make sure the name displayed is your full name and not just your first name.

A common first name that is displayed is not easily identifiable to the receiver. Never ever use a nickname when sending an email especially when it is a business mail. Weird names are fine among friends but if you want to be taken seriously, you must project the right image.

Keep the formatting simple and businesslike. No matter how much care you take with the formatting what arrives in the receiver’s inbox is what matters. Make the username found formal and professional. If you use something frivolous, keep it only for use among friends. If you run a site make sure you send mails and receive them from that site. You can also get customized versions of mail services for free.

For those who have to send large numbers of very similar emails using a template will make sense. A template will have most of the fields pre-filled and it’s just the message that you will need to actually write and that too if it’s a different one. Having a template is a way of making fewer mistakes because you write fewer details. Templates ensure faster replies as sending these emails are less of drudgery.

If the email services you use have an “undo send” feature, consider getting it as it will help you pull back a mail after you have hit the “send” button. Though there are proof reading services, sometimes typos slip by which becomes clear after the mail has been sent. If you are one of those who forget the attachment even though you mention it in the letter, get yourself a tool that alerts you.

Make sure your email that is about professional matters is sent out only during office hours. Even if you are a night owl, you can’t send a mail at 2 am. If you do send a lot of bizmails its worth getting a digital signature. Make sure you sift through your inbox regularly without letting it get on top of you.

If you do the advertising for your business through emails, you may want to consider email hosting. Custom made emails are the buzzword now. It is possible to get a larger customer base when you consider outsourcing the emails. Email servers control email traffic and they are in charge of delivering and receiving emails.

HOW-TO: Secure Your Email Using SSL

Email Solutions

How is it possible to keep your email using SSL well secured? Personal and important messages, corporate information, sending important data, financial transactions etc are done on electronic mail. This information needs to be kept private and exclusive in the owner's hands. Greater security levels will have to be maintained which is not at all an easy process. This is especially when the storage of data is on the internet on remote servers. It is for this reason an email service provider is required.

Some of the latest tools for protecting passwords and filtering spam available are AOL and Hotmail. With these kinds of tools around, breaking into vital information is completely impossible and secure email hosting is encouraged. Technology of the next generation is used in the protection of servers that are firewalled for data packet analysis and IP address monitors. Besides this a number of tools are also used for ensuring that codes malicious in nature are not used for deploying fake identifications.

Avoid Malicious Practices
Even after a number of protective measures are taken the threat of spyware and hackers are faced constantly due to which huge losses are experienced. All this is due to the malicious practices being adopted on the web source. To secure data and identity, and prevent theft of any kind, there are a number of things that users can do. One of them is the secure email server.

The password could be unique for remaining safe and protecting data and identity. To ensure mailbox security, it is best to change the password each month and use unique symbols, letters and numbers. Your site could be redirected to you or to the Hotmail page for login or the AOL.

Technology for Spam Filtering
This information can be held by the tracking cookies which makes it easy for chain mails and spam for inbox targeting. Spam filter technology in advanced form is used by service providers of emails to prevent mails that are unsolicited from reaching your inbox. Identity theft risk and stealing of financial and personal information by spyware is also prevented.

If in case a request for financial and banking details is made then this should be reported immediately. Officials of the bank can be consulted first through the phone after which the transaction can be made. To protect financial and personal information considering important measures of security is very important.

Microsoft Outlook Benefits
You must understand that if the correspondence is authentic then such kind of information is not requested for. The security measures taken will redirect you to the Https site location that is well secured. The latest version of Microsoft Outlook 2010 is introduced for the Windows operating system. This is also the latest version of the desktop mail introduced for clients.

Sync contacts and every corporate email can be configured besides other information with the desktop mail by users of Windows 7. Features in topmost class are offered by Microsoft Outlook when it comes to Windows operation integration for accessing emails directly. For reinstalling components of software that is damaged and for configuring outlook, the support of Hotmail can also be considered.

Article Source: http://www.articlesbase.com/internet-marketing-articles/how-to-secure-your-email-using-ssl-6112258.html

How to Setup a Secure Mail Server?

Email Hosting

Your mail server Internet Protocol could get added to the blacklist if incorrect setting up of DNS is done. If on the spam blacklist you are listed, then all the inbound mail to come, gets blocked when secure mail server is given to the email servers, these days.

If DNS records have to be reversed to the business email server then the MX will have to be configured correctly and this very same principle can be followed for a messaging server of every kind. For the mail servers, to the private address internally, a static IP address has to be set up externally which is the first thing that needs to be assigned for email hosting.

Check the Outgoing NAT Rule
These rules will need to be applied on the firewall so that SMTP or Port 5 can be port forwarded besides which even an external IP address that is NAT is also port forwarded to the server’s internal address. One thing that is generally forgotten by many of the administrators is doing or checking if the NAT rule that is outgoing is set to use the very same IP address created externally for the inbound rule to the webmail server.

When this setting is not done then the reverse DNS does not match and in turn blacklisting of your email server is done on the list. When setting up of the firewall rules is done correctly the listed IP address on the page should be very similar to the IP address that has been mapped to the email server’s private IP address that is set up internally.

Need For an Administrative Contact for Making Changes
What do you have to do if for your business email server MX records have to be created? For your DNS provider for the domain there will need an administrative contact for making the changes. Via a control panel on the internet through a provider for DNS this can be done. If this is not done then the changes will have to be made via email or the phone.

A record for pointing the IP address that is mapped externally is first created on the webmail server’s firewall, called the mail. To point the A record created for the email service, an MX record can now be created. Now ‘add MX record’ will have to be selected in the DNS control server and as A record now set the FQDN but make sure that the lowest property is preferred.

Check Whether the MX and DNS Records Have Been Applied
The next thing to do is checking whether the MX and DNS records have been applied and for this you will have to use NS look up. Next the reverse DNS will have to be configured and then verified. An SMTP Banner will be shown each time a connection is established by the external email server with your server for email hosting.

It is important for the banner to be resolvable on the internet and hence to have it as an A record mail host is the best practice. Accordingly the SMTP Banner Exchange can be configured. Once this is done you will need to check if on the spam list or on in an open relay, the secure mail server is listed or not.

What Are The Benefits Of Business Emails Hosting?

Email Solutions

Author: Jass Sawhney
The way people buy and sell have changed so drastically in the past few years. The ones who succeed are those who are able to anticipate change and adapt according to that change. Those who are not receptive to change find that they are left behind. Communications that are fast and timely are of utmost importance to business ventures so that they remain in touch with suppliers and customers. Online businesses require email solutions that take care of many of their communication issues.

Benefits of Email MarketingHow can business establishments go looking for email business consultants? What should they be looking for? Looking for professional help with business emails is not drastically different from any other professional consultancy scouting. What a person wants would be consultants that don't cost a fortune, are on call when you want them, have a range of services, has a clean record of work and references and are trustworthy with information.

Chose one On The Same WavelengthIt helps if the consultancy that you are taking on is familiar with the business you do. Each business is special in its own way and the conventions are different. If you deal in food products and you enter into a contract with a company that provides email solutions for marketing mainly for books, you are bound to encounter problems. Foodstuffs are highly perishable whereas books are not and that is only a basic difference.

Another aspect to be kept in mind is the extent of email business marketing to be undertaken. If business emails are only one form of advertising undertaken, the extent and strategy will have to be carefully worked out. If these emails are the sole form of advertising, the strategy will be very different.

The customers who are being targeted also will influence the campaign. In developed countries, the clientele is homogenous whereas in a Third World country, the clientele will be varied. The level of education, the exposure to computers all matter. Email solutions cannot be one-size-fits-all variety.

Custom emails are the latest thing in email solutions. Professionals find it useful to advance themselves professionally, businesses find it great for expanding their customer base and ordinary people too find it helps to give them an identity. There are many consultants who can help you out.

Importance of AddressesThose who wish to get a personal email domain must check out the possibility of finding the email domain they desire. Next they should prospect for attractive services that are on offer. You can design your own email addresses. You can personalise it by reflecting your hobbies and interests in the address. A really unusual address will allow the clients remember the address. Exclusivity is always a good thing.

Your address should not in any way resemble a spam site. Authentic mass emailing cannot be tainted as being spam. Web hosts can distinguish between real mass emails and spam. Spam is unwanted whereas genuine emails are not. If these precautions are taken, you can make sure the emails will be welcomed.

Article Source: http://www.articlesbase.com/email-articles/what-are-the-benefits-of-business-emails-hosting-6044881.html

About the Author
Jass Sawhney specialises in writing for services in the IT sector. He has in-depth knowledge and experience in the field of web hosting, domain registration, cloud hosting, email hosting and VoIP services among others.