Set Up Your Emails to Look Professional

Email Solutions

Emails have now become the preferred mode of communication for personal and business needs. It is imperative to learn a few tips to polish them and give them a professional make over. The tips given here will make your business emails clear, polite and friendly. Looking at the emails from the standpoint of the recipient will enable you to view it critically. Would you like to receive these emails, is what you need to ask yourself. 

Start with your name. The “from” field should display your name along with your email address. Very often, people have it set in a way that shows only the email address. Make sure the name displayed is your full name and not just your first name.

A common first name that is displayed is not easily identifiable to the receiver. Never ever use a nickname when sending an email especially when it is a business mail. Weird names are fine among friends but if you want to be taken seriously, you must project the right image.

Keep the formatting simple and businesslike. No matter how much care you take with the formatting what arrives in the receiver’s inbox is what matters. Make the username found formal and professional. If you use something frivolous, keep it only for use among friends. If you run a site make sure you send mails and receive them from that site. You can also get customized versions of mail services for free.

For those who have to send large numbers of very similar emails using a template will make sense. A template will have most of the fields pre-filled and it’s just the message that you will need to actually write and that too if it’s a different one. Having a template is a way of making fewer mistakes because you write fewer details. Templates ensure faster replies as sending these emails are less of drudgery.

If the email services you use have an “undo send” feature, consider getting it as it will help you pull back a mail after you have hit the “send” button. Though there are proof reading services, sometimes typos slip by which becomes clear after the mail has been sent. If you are one of those who forget the attachment even though you mention it in the letter, get yourself a tool that alerts you.

Make sure your email that is about professional matters is sent out only during office hours. Even if you are a night owl, you can’t send a mail at 2 am. If you do send a lot of bizmails its worth getting a digital signature. Make sure you sift through your inbox regularly without letting it get on top of you.

If you do the advertising for your business through emails, you may want to consider email hosting. Custom made emails are the buzzword now. It is possible to get a larger customer base when you consider outsourcing the emails. Email servers control email traffic and they are in charge of delivering and receiving emails.

Private domain registration: Another marketing trick?

Private Domain Registration

On the internet privacy comes at a premium. Websites are open to scrutiny and comment; it cannot be kept away from curious eyes. The only way you can conceal your identity is by doing a private domain registration. If someone wants to know who owns a domain name, what they need to do is look up the WhoIs service. When they do this they will not get your personal information but they will get the name and address of the forwarding service.

Many website owners register domain names privately because they find several advantages attached to it. Marketers are always on the lookout for names and other information they can use are leads and discovery lists. They create bots that lurk on domain websites and seek out information that is listed and later sold to companies. Registering your name privately keeps your name safe from such prying eyes.

Private registration is perfect if you want to outsmart your competitors.  All you have to do to keep your venture a secret is to register it privately. No matter how much sneaking the competitor does, there will be no tell-tale signs of your venture. It is a good idea to register the domains before you buy the hosting space as doing this will give you the chance to look around for the best web hosting service.

Domain name registrations are generally done for a year’s period. When the time is up, you must remember to renew it before it becomes dead. If you renew it for a long period you will get a handsome discount. You can dabble in domain name trading where you can make money if you have domain with catchy names.

Before you buy domains run a check to make sure it is a clear one that does not contain trademarked information.  Using a public domain rather than a private web hosting means that you are not making an all-out effort to make your venture a success! Public domain names are perceived as mere hobbies and not serious pursuits like a business.

If you want your website to come alive and be successful, registering a private domain name is the way to go. When you use a free website builder the domain name can be registered as soon as the website is designed. At this point you will have to decide whether you need a public domain or a private one.

Choosing a public domain is fraught with the danger of losing your personal data to telemarketers and spammers who will fill your email with worthless spam. Paying money for private domain registration is for the purpose of keeping all this information safe. But in reality after taking your money many of these private domain name registrars sell the data to marketing firms. The downside is that you pay these registrars and yet have your personal data sold for others to exploit.

Now ICANN requires that the mailing address, email address and phone number should be on the WhoIs list. This makes things very easy for spammers to steal data.  Right now it would seem that private domain registration is a slick marketing ploy.